Looking for a high salaried Office Administration job? Want to know about commonly asked Office Administration job questions along with answers? Then wisdomjobs is the best place to get started. Office administrative activities are daily activities that are associated with billing & record keeping, economic planning, physical distribution and logistics within an organization. There are many Office Administration jobs listed by top organizations every day in famous cities like Delhi, Mumbai, Pune, Chennai, Hyderabad and more for positions like Administration Officer, HR Administrator, HR & Administration Executive, Administration Manager, Administration Assistant, Front Office Executive, Facility Executive, Administration Coordinator etc. Go through our Office Administration job interview questions and answers page helps to prepare well for the best job in reputed organizations.
Question 1. What Is Office Administration?
Answer :
Office administration is a set of day-to-day activities that are related to financial planning, record keeping & billing, personnel, physical distribution and logistics, within an organization.
Question 2. What Is The Job Of Administration?
Answer :
Administrative Assistant is a broad job category that designates an individual who provides various kinds of administrative support to people and groups in business enterprises. Job Duties Administrative assistants perform clerical duties in nearly every industry.
Question 3. What Is Effective Administration?
Answer :
An effective administrator is an asset to an organization. He or she is the link between an organization's various departments and ensures the smooth flow of information from one part to the other. Thus without an effective administration, an organization would not run professionally and smoothly.
Question 4. What Are The Duties Of An Administrative Assistant?
Answer :
Most administrative assistant duties revolve around managing and distributing information within an office. This generally includes answering phones, taking memos, and maintaining files. Administrative assistants may also be in charge of sending and receiving correspondence, as well as greeting clients and customers.
Question 5. What Are The Administrative Skills?
Answer :
Skills that are required for success in administration, such as communicating, computing, organizing, planning, scheduling, or staffing.
Question 6. What Is The Role Of The Administrator?
Answer :
Here is a quick list of typical administrator duties:
Question 7. What Are The Functions Of Office Administration?
Answer :
Office File Manager Manage all files in your office, including active, canceled and closed files Office Maintenance Search for and add offices, as well as assign roles and add users User Maintenance Manage user accounts and information, such as adding or deleting users Profile Page Contents Customize your office Profile display
Question 8. Who Is Office Manager?
Answer :
An office manager has the responsibility in ensuring that an organizations office duties are completed efficiently and effectively, whilst allocated the task of supervising other member of staff. The role of an office manager requires the candidate to have a higher skill and qualification set than other administrative vacancies, such skills and qualifications include; strong administrative experience, competency in human resources, reporting skills, delegation, managing processes and the ability to communicate to other members of the organization
Question 9. What Are The Duties Of Office Managers?
Answer :
DutiesOf office managers are given many important duties daily that help the organization run effectively and efficiently, these being;
Question 10. What Tasks Are Typical For Office Administrators?
Answer :
Common tasks include:
Question 11. What Are The Duties Of Administrative Officer?
Answer :
Question 12. What Role Do Administrative Assistants And Executive Assistants Play?
Answer :
Executive assistants and administrative assistants play an important role in a wide variety of industries, and these professionals are crucial to keeping many offices running smoothly. Responsibilities vary from position to position but often include:
Question 13. What Is The Association Of Administrative Officer?
Answer :
The Association of Administrative Officer is a chartered, non-profit Canadian organization founded in April 1951. The Association is proactive in encouraging its members to further their education and enhance their career opportunity. The Association's motto is: "Professionalism through Education".
Question 14. What Is The Skill Set Of A Office Administrator?
Answer :
The importance of an office administrator to an organization is substantial due to the duties that they are entrusted with, therefore specialized training is required in order for the employee to work efficiently and productively, these being;
Payroll training that involves the responsibility in ensuring that all employees receive their pay slips on time.
To have good communication skills in order to coordinate with other employees around the organization.
The ability of being able to supervise support workers
The ability of adapting to changing environments and new technologies that could be implemented e.g. New software installation.
Show good initiative
To be able to work under pressure when given a task that is of vital importance to the organization.
Question 15. Explain About Receptionist?
Answer :
Receptionists manage the front of an office, greeting clients, suppliers and visitors as well as directing phone calls, emails and mail. Strong organisational, communication and customer service skills are vital requirements for receptionists to manage their varied tasks. Other responsibilities may include managing appointments and meeting room bookings, keeping the front desk tidy, providing administrative support, creating documents or reports, data entry, arranging travel, managing stationery and other stock, and ad hoc tasks.
Receptionists are often considered the face of a business; as a result, professional personal presentation and a vibrant, friendly disposition are highly favoured for this role.
Question 16. Explain About Administration Assistant?
Answer :
Administration assistants cover a wide variety of tasks and responsibilities depending on the business’s requirements. Administration assistants may be required to prepare, file or archive documents, sort the mail, send mail or other communication to clients, answer phones or manage stock, as well as fulfil general office and ad hoc tasks. Administration assistants may also be required to organise and manage events for staff or external stakeholders.
Question 17. Explain About Virtual Assistant?
Answer :
Virtual assistants (VAs) provide remote freelance or contract administration or personal assistance support to small businesses. This job is perfect for experienced administration staff who want to run their own business from home. Virtual assistants usually manage tasks such as invoicing and processing payments, distribution of products, creating documents and reports, handling email enquiries and any other administrative tasks that can be managed by email or online.
Proficiency with the Internet and Skype and knowledge of online filing systems are necessary to work as a VA. Business management skills are also a must for VAs to manage their own small business, whether they service one or two major clients or numerous smaller businesses.
Question 18. What Do You Do As An Administrative Assistant?
Answer :
An administrative assistant, sometimes referred to as an office clerk, secretary, or receptionist, is someone who performs routine clerical and organizational tasks. They organize files, draft messages, schedule appointments and support other staff.
Question 19. What Is The Role Of A Personal Assistant?
Answer :
Personal assistant: job description. Personal assistants support the work of managers and company directors for whom they are employed to undertake a variety of administrative, clerical and managerial tasks. Personal assistants often act as the manager's first point of contact.
Question 20. Who Is A Personal Assistant?
Answer :
A personal assistant, also referred to as personal aide (PA) or personal secretary (PS), is a job title describing a person who assists a specific person with their daily business or personal tasks.
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