Warning Letter for Alcohol Consumption during Working Hours

Warning Letter for Alcohol Consumption during Working Hours

As we know that every company/organization is built on some ethics and principles which every employee and staff member is bound to follow. And failing of these rules and regulations set by the company may lead the employee fired or terminated from the position or the company may take serious actions against that employee. And consuming the alcohol or smelling any other form of drugs is considered a bad habit and against the company’s ethics, principles and rules and employee can be terminated from the job position.
In this situation, when an employee is caught consuming alcohol or any drug and conducting bad behavior during working hoursthe company needs to issue a warning letter to that employee stating the consequences. Despite receiving the warning letter, in case the warning is not taken seriously then he/she can face strict punishment or action including termination.

Why do you need a Warning Letter for Alcohol Consumption during Working Hours?
Warning Letters are issued by HR department to maintain the office decorum and upheld the code of conduct during working hours and to call out the employees who aren’t performing their duties well or who are indulging in any misconducting behavior such as drug or alcohol consumption during working hours.

If company fire an employee without issuing him/her a warning letter that would be a violation of his/her contract and could give rise to legal issues. Similarly, if you evict a tenant without a warning, that could lead to pandemonium. You want to avoid that, don’t you? That is precisely why you need to get your hands on a warning letter if you’re planning any of the above.

What should be included in a Warning Letter?
Tips to write a Warning Letter
A basic Writing Letter includes the following information:
1. Include the name of the employee to whom the warning is for.
2. Include the department or division where the employee belongs.
3. Include the job position of the employee.
4. The date and day when the Warning Letter is issued.
5. Mention the date of that specific incident (alcohol consumption) for warning has happened.
6. Mention the details of that incident such as consumption of alcohol and misbehaving to the staff.
7. Mention the changes that the employees need to show to avoid the consequences should the warning be ignored.
8. The measures to be applied should a similar incident happen again.
9. Be cautious in the language you use.
10. Be exact and precise while crafting the letter.

Template of Warning Letter for Alcohol Consumption during Working Hours

Julia Mars
HR Manager,
XYZ Development Bank
42 Richmond Street,
New York
Date: 13th July, 2015

To,
Mathew Jacob
46 Agastha Apartments,
Herald Street,
New York
Dear Mr. Jacob,
On 10th July, 2015, you reported late for duty at 10.30 a.m. when your shift starts sharp at 9 a.m. and you were in a drunken state. Because you smelled of alcohol, you were advised by your team leader, Mr. John Smith, advised you to go back home when he noticed your weird behavior at the reception of the company. Instead of following his advice, you misbehaved with him and abused him. As you were quite loud, your behavior and abusive words were noticed by two other staff members, Mr. Adam Gibbs and Ms. Samantha Brown. Mr. Gibbs tried to calm you down but you did not pay any attention and you moved to your working station.
As mentioned in your appointment letter that as per company’s rules and regulations, coming to office under the influence of alcohol or any other substance abuse is a punishable act. The company has the authority to terminate the employee who fails to adhere to company ethics. You have not only disobeyed the company rules but you have also misbehaved and abused a fellow employee which is again against the regulations.
This is the last and final warning to you and in case you are found drunk or under the influence of any such substance then you will be terminated without any notice. The company is issuing a warning because you have been an amazing performer and there has been no complaint against you since you have joined the company.
In case, there is some issue that is bothering you then we can arrange a meeting with the company counselor who will help you sort your life. For any queries, contact me at julia@xyz.co.
Regards
Julia Mars
HR Manager,
XYZ Development Bank