• Switzerland
  • Save Job
  • 7 - 10 Years
  • Posted : above 1 month

Job Description:

Founded in 1993, Trafigura is one of the largest physical commodities trading groups in the world Trafigura sources, stores, transports and delivers a range of raw materials (including oil and refined products and metals and minerals) to clients around the world The trading business is supported by industrial and financial assets, including 493 percent owned global oil products storage and distribution company Puma Energy; global terminals, warehousing and logistics operator Impala Terminals; Trafiguras Mining Group; and Galena Asset Management

The Company is owned by around 600 of its 4,300 employees who work in 66 offices in 38 countries around the world Trafigura has achieved substantial growth over recent years, growing revenue from USD12 billion in 2003 to USD1807 billion in 2018 The Group has been connecting its customers to the global economy for more than two decades, growing prosperity by advancing trade


Main Purpose To provide secretarial support to the Global Heads and the employees on the floor

Key Responsibilities Secretarial & Organisational Duties
Support calendar management of Global Heads
Organise external and internal meetings for Global Heads
Assist with expenses for the Global Heads
Support on incoming telephones for Global Heads
Book complex video conferences (more than 2 locations)
Updating contacts in Outlook / scan business cards
Organisation of external events
Various other administrational and organisational duties on request
Cover of the other assistant when absent

Complex Travel Organisation
Organise complex travels for Global Heads
Support the Global Heads for visas, renewal of passports and letters of invitations to employees
Provide guidance to employees in case of questions on their travel schedules, visas, renewal of passports and letters of invitations
Preparation & communication of itineraries

Corporate documents
Handle documents to sign
Handle notarisation/apostille of documents

Knowledge Skills and Abilities minimum of 7 years professional experience in a similar role in a demanding international environment
experience in assisting managers at exec level required
mother tongue/bilingual level of French and English
3rd language would be an asset (Spanish, Portuguese, Russian), but not necessary for performing the role
Good & effective communication skills verbally and in writing
Strong organisational skills, capable of multitasking even under pressure
Able to anticipate and being proactive
Excellent attention to detail
Comfortable working accurately to tight deadlines
Situational adaptability, ability to deal with confidential matters
Resourcefulness, Resilience
Team worker as well as being able to work autonomously
MS Office (especially Outlook, Excel & Word)

Key Relationships Global Heads
Employees on the floor
Secretarial Team
External clients

Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : Petroleum/Oil and Gas/Power, Projects/Infrastructure/Power/Energy
Functional Area : HR / Administration / IR
Role : Admin/Facilities Mgmt,Employee Relations,Recruitment, HR
Salary : 500000-1000000 P/A
Deadline : 17th Oct 2019

Key Skills:

Company Profile:


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