Document used for executing goods movements with the help of Warehouse Management (WM). Logical or physical goods movements or even stock changes can be the basis for a transfer order. These include:
As a rule, you create the transfer order with reference to a source document from WMS or other SAP application components. A source document can be a:
The transfer order contains all the required information order to execute the physical transfer of materials into the warehouse, out of the warehouse, or from one storage bin to another storage bin within the warehouse. In addition, it is also used for executing logical stock transfers. Logical transfers of stock occur, for example, when goods are released from inspection and made available for general use. These logical transfers are called posting changes in WM.
When you confirm a transfer order, you inform the system that it has been processed and that the goods have arrived at the intended destination. If the planned quantity (target quantity) differs from the actual quantity of stock that is moved, a difference quantity exists. If you confirm a transfer order with a difference, the difference quantity is automatically posted to an interim storage type for differences. Once they have been carried out, transfer orders also have a control and monitoring function since they document movements in the warehouse.
For certain inventory methods (for example, zero stock check, inventory based on putaway), transfer orders serve as inventory documents. In this case, when the actual quantity is confirmed (after the first putaway into a storage bin), it is updated in the system as the inventory quantity.
A transfer order contains all the necessary information on a planned goods movement.
The transfer order consists of a transfer order header with general information and one or several transfer order items with material information (see the section on creating transfer orders).
Transfer Order Header
The transfer order header contains the transfer order number and the date that it was created and confirmed. It also identifies the transfer requirement or delivery on which it is based as well as the movement type.
Transfer Order Item
A transfer order can have one or several items. The number of items contained in a transfer order depends on how many storage bins the system accesses in order to reach the total quantity of goods needed for the picking requirement or how many bins are needed to store the goods (putaway). A transfer order item contains subsections that specify the direction of the goods movement for each item.
Creating Transfer Orders
To execute goods movements in the warehouse, you create transfer orders in the Warehouse Management System (WMS).
One of the following source documents exists for a transfer order:
When you create a transfer order (TO), the system determines all the bins in the warehouse that are affected by the goods movement (source storage bin, destination storage bin, and possibly also the return storage bin), and it automatically updates the storage bin data. The system also updates the respective fields in the document that was used to create the transfer order in the first place.
In order to simplify the analysis of errors when searching for storage bins, it is possible to display a log of the internal processes that take place between the material master data and the storage bin search function. The system records a log of where it searched for the storage bins. To display the storage bin search log, choose Environment → Stor.bin search log from the preparation screen or the individual item screens when you create transfer orders for both stock picks and stock putaways. You can create transfer orders (TOs) using different procedures.
Automatic Creation of TOs for Transfer Requirement
You can have transfer orders created automatically in the background by the system with reference to transfer requirements. The transfer orders are created independently of the deliveries.
To have transfer orders created automatically in the background, you must first set the indicator Automatic transfer order creation for each respective movement type in the Customizing application for Warehouse Management under the path Activities → Transfers → Define Movement Types. The system automatically copies this indicator into the header item of the source document.
To activate the automatic creation of transfer orders for these transfer requirements, you must start the report RLAUTA10 as a background job. For each occurrence of the indicator Autom. TO Creation, you must define a separate variant. This way, different starting times and repetition cycles can be defined for the different indicators. The following options are at your disposal:
Using a Transfer Order as a Pick Order in Lean WM
In Lean-WM, you create transfer orders (TO) for deliveries to pick stock from fixed bins in the warehouse that are not managed by the WM system. Transfer orders created with Lean WM instead of normal WM have the following characteristics:
You have set up Lean WM in your SAP System. For more information, refer to Setting up Lean WM. See Logistics Execution → Shipping → Picking → Lean WM in Customizing for a description of the different activities.
Generally, the processes used in Lean WM are similar to those in normal WM. There are deliveries and transfer orders are created for the deliveries. However, with Lean WM, it is much easier to create the transfer order.
Displaying Transfer Orders
After you have created transfer orders, you can display them, either individually or grouped together according to various selection criteria. You can use the display tasks not only to display the data but also to select transfer orders in order to confirm them.
The steps for displaying transfer orders are similar, regardless of how you want to select and group the transfer orders. To display a transfer order, choose the following path under the SAP menu: . Logistics → Logistics Execution → Internal Warehouse Processes →Stock Transfer → Display Transfer Order.
Print Transfer Orders and Labels
Transfer orders and labels are printed for the purpose of identifying and moving stock from one location to another in the warehousing complex, picking stock and making preparations for shipping activities. Depending on the settings in Customizing, the system normally prints transfer orders automatically when they are created. However, you can manually print out a single transfer order or a group of transfer orders in various formats. For example, a forklift operator can use the printout to identify pallets that are to be moved into the warehouse.
If a transfer order causes the storage bin to be inventoried (continuous inventory method), the system indicates this on the transfer order document. The transfer order can then be treated as an inventory document. When the system prints the transfer order, it uses the default report that is defined for the warehouse. The reports RLVSDR40 “Print Transfer Orders” and RLKOMM40 “Print Combined Pick List” are delivered with the Warehouse Management (WM) application component.
Controlling the printing process
To define the codes that control printing in WM, you need to maintain data in several tables in the Warehouse Management section of Customizing. The tables control where, when and how transfer orders are printed. To make settings for the objects (tables or table views) that control the printing process, see Activities → Define Print Control in the Warehouse Management section of the Implementation Guide (IMG).
The system branches to the print report when it creates transfer orders. In Customizing for Warehouse Management, you assign the standard print report that is to be used for each warehouse number. Each transfer order has a specific movement type. In Customizing you assign a print code to each WM movement type. Therefore, the system assigns a print code to each transfer order based on the movement type. When transfer orders are posted, the print code determines which and how many forms and/or labels will be printed and the spool code. As an additional function, for the combined list, the print code also determines the sort order of items within the printout.
The sorting of TO items makes it possible to optimize the printing sequence. This pertains particularly to the TO items that can be sorted and picked from the same source bin. You can configure various sorting routines that exist in the standard system. Since the processing time for transfer orders (TO) is dependent on the sequence of the TO items, you can switch off the sorting function for TO printing, if desired.
The spool code determines the spool parameters, such as the number of copies and when the transfer orders are to be printed. Depending on the source and destination storage types for the stock movement, you can overwrite the form names and spool parameters for each transfer item.
The system determines how to print combined pick lists based on a table entry in Customizing. For this task, the system branches to the RLKOMM40 “Print Combined Pick List” report. You can also enter a printing status in a table that instructs the system to print individual transfer orders (TOs). In this case, the system prints transfer orders normally.
With report RLKOMM40, you can print both combined pick lists and individual items. The advantage of printing single items with RLKOMM40 instead of RLVSDR40 lies in the capability to sort transfer order items for release as a group at a particular time.
Transfer order printing
Printed transfer orders contain all the information necessary for carrying out stock movements. Standard information includes the source and destination storage types and bins, material number and description, quantity, bar code, the date the transfer order was printed and the transfer order number.
Depending upon how you configure the system in Customizing, several options are available in addition to the standard information:
In addition to the transfer order documents, you can also print labels for individual transfer order items. The label-printing function is intended to support picking in the warehouse.bThe following features for printing labels are available:
_ Rounding quantity in alternative unit of measure
_ Rounding quantity in base unit of measure
_ Quantity in alternative unit of measure and the rest in the base unit of measure
_ One label per transfer order item (the quantity on the label is in the alternative unit of measure)
You can also print individual transfer order items manually for large quantities. (See the example under field help for the Large qty field on the WM transfer order print screen.) This makes it possible for you to reduce the number of labels used for transferring large quantities of material.
For example, many customers pick with label lists in which pickers label each package, pallet or unit to be moved. These are then sent through a sorting system that combines the various delivery items. This makes it necessary (depending on the settings in Customizing) to decide whether to print a label based on the unit of measure, transfer order item or the required quantity (for 2-step picking).
Just as with the printing of transfer orders, before you print labels, you need to activate label printing in Customizing. See Activities →Define Print Control in the Implementation Guide (IMG) for Warehouse Management.
Storage unit documents
If Storage Unit Management is active in your system, you can also print storage unit documents. The SU documents that are available for automatic printing are listed in the Storage Unit Documents section.
This function does not support any specific label printer. In other words, there are no printerspecific control codes for label printers. The system either prints in SAPScript format or issues output as a file. Any additional print information that is not available in the standard system must be read in (or input using a scanner) using a customer exit. You cannot print a separate document for a return item using the standard software. This can be done using a customer exit.
Printing Transfer Orders and Labels
Printing a Single Transfer Order
To print labels, select the field Labels on the initial print report screen. The additional fields for large quantities make it possible for you to print labels for more than one unit at a time. See the example under F1 field help for the field Large qty.
Using Groups to Print Several Transfer Orders
If you created transfer orders for multiple processing as a group, you can use the group number to print out all the transfer orders in a single list. To print a group of transfer orders by a single group number or for a range of group numbers:
- Select the Print list (otherwise display) field.
- Choose Execute.
Choose Display details or Display summary to display the transfer orders assigned to the group numbers. You can do this only if the report has been sent to the printer.
When you print multiple processing pick lists, you can print a totals line for materials that need to be picked from the same storage bin. Since it is only possible to pick several times from the same storage bin using the multiple processing task, this function is only active for printing multiple processing pick lists (report RLKOMM40 and function module (L_PRINT_TO_MULTIPLE_REF). Instead of changing settings in customizing, you decide whether the totals line will be printed based on the print form you select. The technical process is as follows:
Evaluating Transfer Orders
Warehouse Management provides several reports that enable you to summarize the data from a number of transfer orders and display or print the information in a report format. The steps for using the reports are similar for each report.
If the report you select displays individual transfer orders or transfer order items, you can access the display task for transfer orders by moving the cursor to the individual item and choosing Display transfer order. The following reports (evaluations) are available.
Confirming Transfer Orders
When you confirm a transfer order or a transfer order item, you are verifying that the required quantity of material has actually been transferred from one location to another and that the processing of the transfer order or item has been completed. If confirmation is required, the quantity of material transferred into or out of the warehouse is not available for use until the transfer order or item has been confirmed.
_ To set the confirmation requirement for putaway, select the stock placement requires confirmation indicator.
_ To set the confirmation requirement for picking, select the stock removal requires confirmation indicator.
You can set these indicators by choosing Master Data →Define Storage Type and selecting the relevant storage type. We recommend that you set the confirmation indicators for most of the storage types in your warehouse.
After you set these two indicators, warehouse workers must confirm every physical transfer of material to or from the storage type. Although confirmation requires the warehouse worker to take additional steps, it provides a high degree of security and accuracy for data about the goods in the warehouse.
_ To set the confirmation requirement for foreground processing, select the indicator for TO item can be confirmed immediately.
_ To set the confirmation requirement for background processing you will also need to select the Propose confirmation indicator.
You can confirm transfer orders
You can use one of several tasks to confirm transfer orders manually. Normally you would call up the confirmation task directly. However you can also use the display tasks for transfer orders to access the confirmation task. You can use a scanner to read the information into the initial confirmation screen. For instructions on how to confirm transfer orders, see Confirming Transfer Orders.
You process differences when confirming a transfer order. This results in the update of the stock levels in WM. Afterwards, you need to clear the WM differences in IM.
You can specify that you want to monitor the confirmation process on your terminal or that you want the confirmation process to run in the background. If you use the confirmation task for individual transfer orders or items (the first option described above), you set the Foreground/Backgrnd field to H (foreground). If you use display tasks, you select the desired option from the menu bar for the task. Usually these options are identified as Confirm in foregrnd (foreground) and Confirm in backgrnd (background).
Confirming Transfer Orders
Confirming the TO manually
To confirm a single transfer order item, choose Logistics → Logistics Execution → Internal Warehouse Processes → Stock Transfer → Confirm Transfer Order → Single Item → In One Step from the SAP menu.
Depending on the processing option you selected, the system will either report that the transfer order has been confirmed (background processing) or display an overview of all TO items (foreground processing). If your system settings require entering actual data, a dialog box appears for this purpose. If you choose Input List on the initial screen, the system displays the following tab pages:
The system transfers each item that has been processed to the Confirmed internally tab page. The status confirmed internally means that the confirmation has not yet been posted. If you exit the transaction before saving the transfer order, the internal confirmation will be lost and the items will be returned to the active work list.
If you set the indicator for Destination bin change during confirmation for the desired storage type in Customizing for Warehouse Management under Logistics Execution→ Warehouse Management → Master Data → Define Storage Type, you will be able to change the destination bin when confirming a transfer order if, for example, the destination bin proposed by the system is damaged. No destination bin can be entered during confirmation for
Confirming the TO from the display list
To confirm individual transfer order items, select the relevant items and choose Confirm → Item.
This is useful if you do not remember a specific transfer order or when you want to confirm several transfer order items within the same task.
Confirming the TO using a scanner
When you confirm transfer order items with bar codes, you can either enter the items manually or use a bar code reader. The system automatically copies the transfer order number into the initial screen of the Confirm transfer orders transaction.
Packaging Notification to Shipping
For transfer order processing, Warehouse Management (WM) is linked to the packaging functions in shipping.
Creating a transfer order – packing proposal
When you create a transfer order (TO) for a delivery, you can call up a customer exit using a shipping routine. This customer exit then finds a packing proposal for the TO items. The system then suggests what is known as free packaging with reference to the TO header.
Free packaging means handling units (HUs) without contents. This means you are not assigning specific transfer order items to the handling units. You can print the handling unit information on the transfer order documents. Pickers can then use this information to decide which and how many shipping containers (pick HUs) they need to organize for picking.
Confirming a transfer order – packaging notification
When you confirm a transfer order for a delivery, you can branch to the data entry screen for packaging:
When you make an entry in these fields, you are simply saying, for example, “I used two standard pallets for these materials”.If you are working with the packing proposal described above, the system suggests the handling units described in that proposal. Otherwise, you can enter handling units without reference to transfer order items.
When you post the transfer order confirmation, the system updates both the handling units and the quantities in the delivery. Here, too, these are what we refer to as free packaging (without contents). Now you can assign delivery items to the handling unit in shipping.
Cancelling Transfer Orders
If, for example, you decide to cancel a delivery for which the transfer orders have not been confirmed yet, you first need to cancel the transfer order related to this delivery. This step is always necessary for cancelling a delivery. You cannot cancel transfer orders created from posting change notices. If a transfer order has already been confirmed, the only way to change a goods movement to restore the original stock situation is to create a new transfer order. For an exception to this rule, see Creating a TO for a Cancelled Delivery.
When you cancel a transfer order, inventory activities associated with such transfers (such as continuous inventory during stock placement or zero stock checks) are reversed. Additionally, the system removes all updates in the relevant reference documents and storage bins.
To cancel transfer orders
The next screen features three tab pages:
– Active work list
– Inactive items
– Confirmed items
Depending on the setup made in customizing for the confirmation screen and the movement type, the system may not display all three tab pages. For example, when you move a complete storage unit within the warehouse, the system only displays the active work list and the internal confirmation list. Since you are moving the entire storage unit, there is no selection column for individual items.
Transfer Order Split
Sometimes, it is useful to divide the tasks of putaway and picking into smaller jobs. On the one hand, it is important to distribute the work evenly among warehouse workers, while, at the same time, making sure that these tasks are completed in a timely manner. The transfer order (pick list for goods issues or the goods receipt list) determines the actual quantity of work that needs to be accomplished.
By splitting large quantities of stock items that are available for picking or putaway into several transfer orders, as opposed to one very large transfer order, it is possible to distribute the workload evenly among warehouse workers and optimize the stock handling functions. This way, each worker periodically receives only one list for his or her responsibilities (goods receipts, goods issues or stock transfers).
It is important to understand that, although the term "split" is used here, an individual item within a transfer order is not split into smaller items, regardless of the quantity in that item. The items are not changed. Instead, the items within a single transfer order are distributed (spread out) among two or more transfer orders.
In the Customizing application, you can define whether a transfer order split is to take place and select a mix of detailed criteria that affect the split. A customer exit is also available to define your own criteria for this task. For instructions on how to set up your system for the TO split, see Activities → Transfers → Processing performance data / TO split → Define profiles in the Warehouse Management IMG documentation.
The following transfer order split capabilities are available.
The routes are minimized and, consequently, the planned and actual processing times. An additional field in the storage bin defines a sequence for all bins in the warehouse. The customer maintains this field.
– Storage type/section
– Planned transfer order processing time
– Quantity of containers / weight / volume
– Mix (combination of named criteria)
It is also possible to assign a separate printer for each work area. That way, all materials that need to be processed in a specific area can be combined and printed in a single list on the assigned printer.
Note that the volume is calculated based upon the alternative unit of measure. A box with 10 bottles, for example, can have a different volume than 10 times the volume of one bottle. IF the volume for the alternative unit of measure has not been defined in the material master record, the system uses the volume from the base unit of measure for its calculation.
Performance data used in the Warehouse Management (WM) system is contained in the transfer order header and includes both planned and actual data. erminology that is used in conjunction with SAP's Warehouse Management system includes the following:
Planned data is previously calculated target data that pertains to the processing of a WM transfer order. This data includes:
The planned TO processing time is the target time or the time that is expected (planned) for a worker to process an entire transfer order containing one or more items.
Actual data is the actual information about how a transfer order was processed. This data includes:
Planned workload data with respect to a transfer order refers to the calculation of the expected or target time that is required to carry out a movement in the warehouse. This is referred to as the planned processing time for a transfer order.
This task can be used for the following purposes:
Settings in Customizing make the calculation of planned processing times for transfer orders very flexible. When transfer orders are created, the system uses two formulas for this calculation – one for transfer order items and one for the transfer order as a whole. These formulas take the material, the stock quantity, the unit to be moved and the geographical location in the warehouse into consideration.
For information on how to set up your system to implement this task, see the appropriate section under Activities _ Transfers _ Processing Performance Data in the Warehouse Management section of the Implementation Guide (IMG).
Entering of Actual Data
You can use this function to assign transfer orders to a worker in the warehouse and enter the actual time that was required to process them. You can use actual data for the following purposes:
If you use the actual data as a basis for determining incentive wages (for pickers, for example), the actual data is transferred to the Human Resources (HR) component along with the planned data. The system transmits this data using report RLT1HR00. The worker and the target time (planned time) are mandatory input for incentive wage calculation in HR.
We recommend that you run this report as a background job at regular intervals (once daily, for example). You can also transmit this data manually by choosing Environment → External systems → Performance data to HR. If data errors occurred during the last batch run, you can start this function manually to transfer the corrected data to HR.
Before you can use the actual data, you must make several settings in Customizing.
You can enter the following actual data in the transfer order header.
The actual duration is the net duration of time that is required to process a transfer order. You can enter the start and end time points or the actual duration into the system. You can also omit these entirely.
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Sap Wm Tutorial
Warehouse Management Guide
Warehouse Structure In The Warehouse Management System
Planning And Monitoring
Basic Stock Management
Hazardous Materials Management
Wm Interface To Quality Management
Stock Transfers And Replenishment
Posting Changes In Wm
Putaway And Picking Strategies
Storage Unit Management
Interfaces To External Systems
Mobile Data Entry
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