Inventory - SAP WM

Use
Inventory counting is a procedure that can benefit greatly from the functions available in Radio Frequency (RF). Inventory counting is so varied and important that it is subject to a number of country-specific tax laws.

You perform inventory counting to achieve a high level of accuracy for the data in the system; this is important both for tax reasons as well as for data maintenance.

Prerequisites
To process the individual inventory counting procedure, you require an activated inventory document in the SAP System.

Features
You can choose between a storage bin count and a storage unit count. The usual way to carry out inventory is to perform a storage bin count. In this case, you can count the exact quantity. If you have fully packed storage units in a warehouse and a detailed specification of the quantity is not necessary, you can simplify the inventory by using the option SU count.

The choice "guided" or "not guided" is an alternative from an organizational point of view. In the guided inventory count, the system proposes all the bins of an inventory document that was assigned to a particular user. This assignment can take place during the creation of the document. If you execute the non-guided inventory count, you can select and scan storage bins within a warehouse area that is assigned from an organizational viewpoint. "A", for example, processes aisles 1 and 2, and "B" processes aisles 3 and 4, and so on. For cycle counting, it is advisable to use the system-guided option because the storage bins will not be counted in sequence.

The following is a list of the inventory options available:

  • Storage Bin Count
  • Storage Bin Count, System-Guided
  • SU Count
  • SU Count, System-Guided

Executing Storage Bin Count
Use
When you choose the bin count for materials, you scan a specific storage bin.
Procedure

  1. Choose Internal Warehouse Processes Inventory Bin Count.
  2. The SAP System automatically finds the default values for the warehouse number (using the user profile) and the storage type (last one entered).
  3. Enter the storage bin either via scanner or keyboard and verify your entry.
  4. The SAP System automatically fills in the material, storage unit, and unit of measurement, if an active system inventory record exists and the storage bin is not empty.
  5. Enter the counted quantity in the appropriate field, or confirm with F9 Zero Stock, if an inventory balance is missing.
  6. With F1 Save, you save the count results of the storage bin, item by item, to the database.

Additional Functions
Call Up the Previous or the Next Quant in a Storage Unit

  • Using previous (v) or next item (^), you call up the previous or the next quant in a storage unit. The data is not confirmed here.

Call Up the Next Quant in a Storage Bin

  • Use F4 Next to call up the next quant in a storage bin.

Display Details

  • With F5 Details, you move to the detailed display of the quant data. With F8 Skip, you can skip the quant on the detail screen.

Delete Storage Unit

  • Use F6 Delete Storage Unit to delete a quant/SU. This quant is marked as not yet counted.

Find a New Quant

  • With F7 New item, you call up the details screen where you can enter data in order to find a new quant.

Storage Bin Count: System-Guided
Use
In the system-guided bin inventory count, the system proposes the storage bins to be counted.

Procedure

  1. Choose Internal Warehouse Processes Inventory Bin Count Guided.
  2. The SAP System automatically finds the default values for the warehouse number (using the user profile) and the storage type (last one entered).
  3. Verify the storage bin either using a scanner or the keyboard.
  4. The SAP System automatically fills in the material, storage unit, and unit of measurement, if an inventory record exists and the storage bin is not empty.
  5. Enter the counted quantity in the appropriate field, or confirm with F9 Zero Stock, if an inventory balance is missing.
  6. With F1 Save, you save the count results of the storage bin, item by item, to the database.

Additional Functions
Call Up the Previous or the Next Quant in a Storage Unit

  • Using previous (v) or next item (^), you call up the previous or the next quant in a storage unit. The data is not confirmed here.

Call Up the Next Quant in a Storage Bin

  • Use F4 Next to call up the next quant in a storage location.

Display Details

  • With F5 Details, you move to the detailed display of the quant data. With F8 Skip, you can skip the quant on the detail screen.

Delete Storage Unit

  • Use F6 Delete Storage Unit to delete a quant/SU. This quant is marked as not yet counted.

Find a New Quant

  • With F7 New item, you call up the detail screen where you can enter data in order to find a new quant.

Executing Storage Unit Count
Use
When you choose storage unit count, you scan a specific storage unit.
Procedure

  1. Choose Internal Warehouse Processes Inventory Count Storage Unit.
  2. The SAP System automatically finds the default values for the warehouse number (using the user profile) and the storage type (last one entered).
  3. Enter the storage unit either via scanner or keyboard and verify your entry.
  4. The system proceeds to the next field, where you can enter an SU either using a scanner or the keyboard.
  5. Confirm this SU to add it to the list.
  6. With F9 Empty bin, the system counts all the currently uncounted SUs of a storage bin to "zero" and displays them in the list. The system marks the SUs from this list as counted. If you confirm this list, you close the inventory for the storage bin. If you want to update the quantity of an SU, select F5 Details and enter the actual quantity in the details screen.
  7. With F1 Save, you save the count results to the database. You can also save only part of the SUs in the storage bin, if you wish.

Additional functions
Call Up the Previous or the Next Quant in a Storage Unit

  • Using previous (v) or next item (^), you call up the previous or the next quant in a storage unit. The data is not confirmed here.

Display Details

  • With F5 Details, you move to the detailed display of the quant data. With F8 Skip, you can skip the quant on the detail screen.

Delete Storage Unit

  • Use F6 Delete Storage Uni to delete a storage unit from the selection list. This storage unit is marked as not yet counted.

Find a New Quant

  • With F7 New item, you call up the details screen where you can enter data in order to find a new quant.

Storage Unit Count: System-Guided
Use
During the guided count, the system proposes the storage units (SUs) to be counted.
Procedure

  1. Choose Internal Warehouse Processes Inventory Count Storage Unit Guided.
  2. The SAP System automatically finds the default values for the warehouse number (using the user profile) and the storage type (last one entered).
  3. Verify the storage bin either via scanner or keyboard.
  4. The system proceeds to the next field, where you can enter the SU number, either via scanner or keyboard.
  5. Confirm this SU to add it to the list.
  6. With F9 Empty bin the system counts all the currently uncounted SUs of a storage bin to "zero" and displays them in the list. The system marks the SUs from this list as counted. If you confirm this list, you close the inventory for the storage location. If you want to update the quantity of an SU, select F5 Details and enter the actual quantity in the details screen.
  7. With F1 Save, you save the count results to the database. You can also save only part of the SUs in the storage bin, if you wish.

Additional Functions
Call Up the Previous or the Next Quant in a Storage Unit

  • Using previous (v) or next item (^), you call up the previous or the next quant in a storage unit. The data is not confirmed here.

Display Details

  • With F5 Details, you move to the detailed display of the quant data. With F8 Skip, you can skip the quant on the detail screen.

Delete Storage Unit

  • Use F6 Delete Storage Unit to delete a storage unit from the selection list. This storage unit is marked as not yet counted.

Find a New Quant

  • With F7 New item, you call up the details screen where you can enter data in order to find a new quant.

Posting Changes
Use
The confirmation order of the posting changes is initiated by the system. The user logs onto the system, and the system decides which posting change is to be confirmed.
Procedure

  1. Choose Internal Warehouse Processes Posting Changes.
  2. The SAP System displays the first posting change to be confirmed. The system works in the background and decides on the sequence for the posting change processing.
  3. Use F1 Save to save the source information to the database.
  4. With F4 Next, you call up the destination information screen.
  5. Use F1 Save to save the destination information and to proceed to the next posting change. It is not possible to skip a transfer order. You have to confirm them one after the other. After having confirmed all the posting changes available in the system, the following message appears. “The system could not find a transfer order for execution.”
  6. Use F5 Detail to call up further information on the posting change.
  7. With F6 Difference, you report stock differences.

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