Goods Receipt Without a Previous Posting in IM - SAP WM

For this type of goods receipt, you put goods away by first creating a transfer order in the Warehouse Management (WM) component. This means that the goods are not posted initially in the Inventory Management (IM) component and a transfer requirement is not created.

When goods are first placed into stock using the WM component, the quantity of material is not yet available in the IM component. The material becomes available only when the goods receipt posting is carried out in IM. For the subsequent goods receipt posting in IM, the system does not generate a transfer requirement since the material has already been put away in the warehouse with a transfer order. This process is illustrated in the graphic below.

Goods Receipt Without a Previous Posting in IM

These postings result in a negative quantity in the interim storage type for goods receipt. Therefore you must ensure that negative quantities are allowed for this interim storage type. To do this, select the field Allow negative stock in the storage type record.

The Role of the Movement Type
Normally all movement types for goods receipts have an indicator that triggers the creation of a transfer requirement when a goods receipt is posted in IM. For goods receipts that are posted first in WM, no transfer requirement is needed, nor should one be created in this case. You have to change the way the system handles the IM-WM interface so that a transfer requirement is not created.

Change the Movement Type
If most of the goods movements processed with movement type 521 are posted first in WM, then you should change this movement type. In the table for the WM reference movement type, the TR column (for the automatic creation of a transfer requirement) must be blank.

Use a Special Movement Indicator
For those few instances when you need a transfer requirement, you can use a special movement indicator. To do this, create a new movement type in the table for the WM reference movement type by copying the entry for movement type 521. For the new movement type assign a special movement indicator and set the indicator for the automatic creation of a transfer requirement (the TR indicator). Do not change any of the other fields.

Dynamically Modify the Special Movement Indicator
For postings in IM that have not yet taken place in WM, you can dynamically modify the WM parameters. When you choose WM Parameters on the initial screen of the IM goods receipt posting task, the system displays a window in which you enter the special movement indicator. This indicator is valid only for the current single task.

Automatic Posting in IM
If the majority of the goods receipts postings that use movement type 521 are posted first in WM, this could result in a large number of postings that have to be made at a later time in Inventory Management. It may be useful to partially automate these subsequent postings by using a batch report that clears the negative stock postings from the interim storage area. You could easily develop such a report for your own system by using report RLLI2100 as a basis. (RLLI2100 clears inventory differences from WM and posts them in IM.) With this report, you eliminate the need to execute individual manual postings to IM.

Example: Sample ABAP to Follow-up Postings in IM
Report RLEXIP01 serves as an example as to how information that has been posted in WM can be completed in IM. Since it is intended to be used for customer-specific development, this report was intentionally kept easy to read and is well documented online. For this reason it is restricted to movement type 501 (Goods receipts without purchase orders into unrestricted stock).

To run this sample ABAP

  1. Run the report RLEXIP01.
  2. On the initial screen, specify the warehouse number, storage type (902 in the standard system) and the storage bin (for example, GR-AREA) depending upon the language.
  3. To retrieve a list of goods receipts postings, choose Program Execute.
    The system retrieves a list of the existing negative quants that were posted in IM. From the list you can select the quants that are to be cleared. When clearing the quants, the transaction for processing goods movements is called up with a list of the selected materials and the appropriate postings can be carried out.

Creating a TO in WM without a Previous Posting in IM
This process is explained using the transfer of a pallet from production into the warehouse as an example. The goods are brought to the identification area of the high rack storage warehouse with a conveyor belt and should be placed into stock.

  1. To create the transfer order, choose TransOrder Create Without reference from the WM menu bar.
  2. On the initial screen, enter the warehouse number, WM movement type (521), quantity, material number, and plant. If you enter a storage unit type (in the Stor.unit type field), the system uses the unit type you enter instead of the storage unit type in the material master record, if available.
  3. If you have a single storage unit type, choose Goto Single item to go to the item generation screen. If you are creating a transfer order for more than one storage unit type, choose ENTER or Goto Preparation to go to the preparation screen where the storage unit types and quantities are proposed.

  4. If you selected the item generation screen (for a single storage unit type), the system proposes the destination storage bin and type, as well as the quantity of material that will be placed in the storage bin. The proposed values are based on the storage unit type and stock placement strategy for the storage type, among other things. To create a transfer order that consists of only one item choose ENTER. The system returns to the initial screen with a message that the transfer order was created.
  5. If you are creating a transfer order for moving more than one storage unit type into the warehouse, you go to the preparation screen. The system proposes the palletization information, if available, from the material master record. You can accept the proposed values or overtype them. Choose either Goto Generate TO item Foreground process or Goto Generate TO item Background process to create the transfer order items, which are displayed on the preparation screen.

    To save the transfer order, choose Transfer order Post. The system returns to the initial screen with a message that the transfer order was created. With this transfer order the system posts the quantity in WM. A negative quantity is posted to the goods receipt interim storage area while a positive quantity is posted to the destination storage area. These individual quantities zero each other out and leaves the WM total stock balance at zero.

Displaying the Stock Balance
There are several ways to display the stock balance. For example, you can choose Master data Material Stock Stock overview from the WM menu bar. This task displays thesummarized stock balances by storage type for a specific material.

Posting the Goods Receipt in IM
You complete this type of goods receipt by posting it in IM.

  1. Choose Goods movement Goods receipt Other from the IM menu bar.
  2. On the initial screen, enter at least the movement type 521 and the plant.
  3. With this task the stock in IM is increased. Additionally a positive quantity is posted to the goods receipt interim storage area in WM. This means that the negative quantity in the interim storage area is removed, resulting in a positive quantity in the storage bin.


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