Goods Receipt and Goods Issue - SAP WM

Use
Besides the internal warehouse processes, the inbound and outbound processes are also supported in the mobile environment. This significantly increases the transparency of physical operations. From the time the goods have arrived into the warehouse, the staff can process them using radio frequency devices until they are loaded and shipped to the customer. Receiving and shipping information, including quantity, palletization, and storage data, can be modified or updated immediately and entered directly into the mobile terminals.

Prerequisites
Goods receipt (GR) and goods issue (GI) are based on an inbound or outbound delivery.

Features
You can identify the inbound and outbound deliveries for goods receipt and goods issue in different ways:

  • By Delivery
  • By Handling Unit
  • By Staging Area
  • By Shipment
  • By Other Criteria, such as Material, Vendor / Ship-to party, Delivery Date, Reference, Door, or Service Agent

You can identify outbound deliveries also:

  • By Group

GR/GI: Selected by Delivery
Use
Identify the inbound delivery or the outbound delivery by the delivery number itself.

Procedure

  1. For inbound deliveries: Choose Inbound Process Goods Receipt GR by Delivery.
    For outbound deliveries: Choose Outbound Process Goods Issue GI by Delivery.
  2. Enter the delivery number either using the scanner or the keyboard and choose F4 Next to proceed to the next screen.
  3. This screen displays the following information::
    • Load status of the delivery: The checkbox is marked if the delivery is fully loaded.
    • Ship-to party account number / Name of the receiving party (for an outbound delivery)
    • Vendor account number/ Name of the vending party (for an inbound delivery)
    • Shipping point and shipping date
    • Total weight of the goods to be delivered
    • Number of packages
    • HU indicator: If marked, a handling unit exists for this delivery.
    • TO indicator: If marked, a transfer order exists for this delivery.
  4. Choose F1 Post to post the goods in Inventory Management. In general, the transfer order must be confirmed before executing the posting. For an inbound delivery, you can define in Customizing for Handling Unit Management that the delivery is posted before transfer order creation and confirmation. Choose Basics Delivery Define Sequence of Transfer Order
    – Goods Receipt.
    In Customizing for Logistics Execution, you can define that the delivery is automatically posted when all the delivery items are processed. Choose Warehouse Management Interfaces Shipping Define Shipping Control Define Shipping Control at the Movement Type Level. Enter the value 2 in the Copy WM quantity field.
  5. With F4 Item, you display information on the item(s) that belong(s) to this delivery. For each item, material information will be displayed. On the same screen, you can change the delivered quantity with F6 Differences if discrepancies exist. With F7 Select, you confirm that you checked the items. This information is only temporary. If you leave the transaction without saving the confirmed items with F1 Save, checked item data is lost. The indicator for total items and confirmed items shows how many items exist in this delivery and how many of these items you already checked.

Additional Functions
Shipment Information
With F5 Ship, you display information on the shipment to which the delivery is assigned, if it exists. When you start the unload or load process selected by shipment, the start date and time are updated automatically. The end date and time are updated when loading/unloading the last handling unit. These fields can also be updated manually if necessary.

The date/time fields are filled with the system date/time if the loading/unloading has not yet started.

Confirm Transfer Order for Delivery

  • With F6 TO execution, the system branches to a screen where you confirm the transfer order for this inbound or outbound delivery. Continue as described in Putaway: Selected by Delivery (starting from number 4) and Picking: Selected by Delivery (starting from number 4) respectively.

Unload Inbound Deliveries or Load Outbound Deliveries

  • For inbound deliveries: With F7 Unload, you can unload the goods. If you choose this option, the Unload by Delivery screen appears.
  • For outbound deliveries: With F7 Load, you can load the goods. If you choose this option, the Load by Delivery screen appears.

Generate Transfer Order for Delivery

  • With F8 Generate TO, you can create a transfer order for this delivery. If a transfer order already exists, the TO indicator field is marked. In this case, transfer order generation is only possible for items for which no transfer order exists (for example, if the transfer order has been cancelled).
    If the delivery contains batch-managed material, the batch number must be entered in the delivery in order to generate a transfer order.

Display Further Options

  • F2 More switches between the pushbutton views. If you select F2 More, you have access to the following options:

Pack Delivery

  • With F9 Pack, you pack the selected delivery items in handling units. If a handling unit already exists, the HU Indicator field is marked.
    Unpack Delivery
  • With F11 Unpack, you unpack delivery items.
    Split Delivery
  • With F12 Split, you split an outbound delivery to load the items on different means of transportation. The system branches to a screen on which you enter the quantity to be split. Select F1 Save to confirm it. A new delivery is created for the split items.

If a handling unit is assigned to the delivery, you must split the delivery by handling units. A screen appears on which you must enter the handling unit to be transferred to a new delivery.

GR/GI: Selected by Handling Unit
Use
Identify an inbound delivery or an outbound delivery by the handling unit number.

Procedure

  1. For inbound deliveries: Choose Inbound Process Goods Receipt GR by Handling Unit.
    For outbound deliveries: Choose Outbound Process Goods Issue GI by Handling Unit.
  2. Enter the handling unit number either using the scanner or the keyboard and choose F4 Next to proceed to the next screen.
  3. This screen displays the following information:
    • Load status of the delivery: The checkbox is marked if the delivery is fully loaded.
    • Ship-to party account number / Name of the receiving party (for an outbound delivery)
    • Vendor account number/ Name of the vending party (for an inbound delivery)
    • Shipping point and shipping date
    • Total weight of the goods to be delivered
    • Number of packages
    • HU indicator: If marked, a handling unit exists for this delivery.
    • TO indicator: If marked, a transfer order exists for this delivery.
  4. Choose F1 Post to post the goods in Inventory Management. In general, the transfer order must be confirmed before executing the posting. For an inbound delivery, you can define in Customizing for Handling Unit Management that the delivery is posted before transfer order creation and confirmation. Choose Basics Delivery Define Sequence of Transfer Order
  5. – Goods Receipt.
    In Customizing for Logistics Execution, you can define that the delivery is automatically posted when all the delivery items are processed. Choose Warehouse Management Interfaces Shipping Define Shipping Control Define Shipping Control at the Movement Type Level. Enter the value 2 in the Copy WM quantity field.

  6. With F4 Item, you display information on the item(s) that belong(s) to this delivery. For each item, material information will be displayed. On the same screen, you can change the delivered quantity with F6 Differences if discrepancies exist. With F7 Select, you confirm that you checked the items. This information is only temporary. If you leave the transaction without saving the confirmed items with F1 Save, checked item data is lost. The indicator for total items and confirmed items shows how many items exist in this delivery and how many of these items you already checked.

Additional Functions
Shipment Information

  • With F5 Ship, you display information on the shipment to which the delivery is assigned, if it exists. When you start the unload/ load process selected by shipment, the start date and time are updated automatically. The end date and time are updated when loading/unloading the last handling unit. These fields can also be updated manually if necessary. The date/time fields are filled with the system date/time if the loading/unloading has not yet started.

Confirm Transfer Order for Delivery

  • With F6 TO execution, the system branches to a screen where you can confirm the transfer order for this inbound or outbound delivery. Continue as described in System-Guided Putaway and System-Guided Picking/Replenishment respectively.

Unload Inbound Deliveries or Load Outbound Deliveries

  • For inbound deliveries: With F7 Unload, you can unload the goods. If you choose this option, the Unload by Delivery screen appears.
  • For outbound deliveries: With F7 Load, you can load the goods. If you choose this option, the Load by Delivery screen appears.

Generate Transfer Order for Delivery

  • With F8 Generate TO, you can create a transfer order for this delivery. If a transfer order already exists, the TO indicator field is marked. In this case, transfer order generation is only possible for items for which no transfer order exists (for example, if the transfer order has been cancelled).

If the delivery contains batch-managed material, the batch number must be entered in the delivery in order to generate a transfer order.

Display Further Options

  • F2 More switches between the pushbutton views. If you select F2 More, you have access to the following options:

Pack Delivery

  • With F9 Pack, you pack the selected delivery items in handling units. If a handling unit already exists, the HU Indicator field is marked.

Unpack Delivery

  • With F11 Unpack, you unpack delivery items.

Split Delivery

  • With F12 Split, you split an outbound delivery to load the items on different means of transportation. If you split a delivery to which a handling unit is assigned, you must split the delivery by handling units. A screen appears on which you enter the handling unit to be transferred to a new delivery. Select F1 Save to confirm it. A new delivery is created.

GR/GI: Selected by Staging Area
Use
Identify an inbound or an outbound delivery by the staging area number.
Because this selection method is time consuming, we recommend using it only if the deliveries cannot be identified by other criteria.

Procedure

  1. For inbound deliveries: Choose Inbound Process Goods Receipt GR by Staging Area. For outbound deliveries: Choose Outbound Process Goods Issue GI by Staging Area.
  2. Enter the staging area and choose F4 Next to proceed to the next screen.
  3. This screen displays the following information:
    • Load status of the delivery: The checkbox is marked if the delivery is fully loaded.
    • Ship-to party account number / Name of the receiving party (for an outbound delivery)
    • Vendor account number/ Name of the vending party (for an inbound delivery)
    • Shipping point and shipping date
    • Total weight of the goods to be delivered
    • Number of packages
    • HU indicator: If marked, a handling unit exists for this delivery.
    • TO indicator: If marked, a transfer order exists for this delivery.
  4. Choose F1 Post to post the goods in Inventory Management. In general, the transfer order must be confirmed before executing the posting. For an inbound delivery, you can define in Customizing for Handling Unit Management that the delivery is posted before transfer order creation and confirmation. Choose Basics Delivery Define Sequence of Transfer Order
    – Goods Receipt.
    In Customizing for Logistics Execution, you can define that the delivery is automatically posted when all the delivery items are processed. Choose WarehouseManagement Interfaces Shipping Define Shipping Control Define Shipping Control at the Movement Type Level. Enter the value 2 in the Copy WM quantity field.
  5. With F4 Item, you display information on the item(s) that belong(s) to this delivery. For each item, material information will be displayed. On the same screen, you can change the delivered quantity with F6 Differences if discrepancies exist. With F7 Select, you confirm that you checked the items. This information is only temporary. If you leave the transaction without saving the confirmed items with F1 Save, checked item data is lost. The indicator for total items and confirmed items shows how many items exist in this delivery and how many of these items you already checked.

Additional Functions
Shipment Information

  • With F5 Ship, you display information on the shipment to which the delivery is assigned, if it exists. When you start the unloading/ loading process selected by shipment, the start date and time are updated automatically. The end date and time are updated when loading/unloading the last handling unit. These fields can also be updated manually if necessary.

The date/time fields are filled with the system date/time if the loading/unloading has not yet started.

Confirm Transfer Order for Delivery

  • With F6 TO execution, the system branches to a screen where you can confirm the transfer order for this inbound or outbound delivery. Continue as described in System-Guided Putaway and System-Guided Picking/Replenishment respectively.

Unload Inbound Deliveries or Load Outbound Deliveries

  • For inbound deliveries: With F7 Unload, you can unload the goods. If you choose this option, the Unload by Deliver screen appears.
  • For outbound deliveries: With F7 Load, you can load the goods. If you choose this option, the Load by Delivery screen appears.

Generate Transfer Order for Delivery

  • With F8 Generate TO, you can create a transfer order for this delivery. If a transfer order already exists, the TO indicator field is marked. In this case, transfer order generation is only possible for items for which no transfer order exists (for example, if the transfer order has been cancelled).

If the delivery contains batch-managed material, the batch number must be entered in the delivery in order to generate a transfer order.

Display Further Options

  • F2 More switches between the pushbutton views. If you select F2 More, you have access to the following options:

Pack Delivery

  • With F9 Pack, you pack the selected delivery items in handling units. If a handling unit already exists, the HU Indicator field is marked.
    Unpack Delivery
  • With F11 Unpack, you unpack delivery items.
    Split Delivery
  • With F12 Split, you split an outbound delivery to load the items on different means of transportation. The system branches to a screen on which you enter the quantity to be split. Select F1 Save to confirm it. A new delivery is created for the split items.
    If a handling unit is assigned to the delivery, you must split the delivery by handling units. A screen appears on which you must enter the handling unit to be transferred to a new delivery.

GR/GI: Selected by Shipment
Use
Identify an inbound delivery or an outbound delivery by the shipment number.

Procedure

  1. For inbound deliveries: Choose Inbound Process Goods Receipt GR by Shipment.
    For outbound deliveries: Choose Outbound Process Goods Issue GI by Shipment.
  2. Enter the shipment number either using the scanner or the keyboard and choose F4 Next to proceed to the next screen.
  3. This screen displays the following information:
    • Load status of the delivery: The checkbox is marked if the delivery is fully loaded.
    • Ship-to party account number / Name of the receiving party (for an outbound delivery)
    • Vendor account number/ Name of the vending party (for an inbound delivery)
    • Shipping point and shipping date
    • Total weight of the goods to be delivered
    • Number of packages
    • HU indicator: If marked, a handling unit exists for this delivery.
    • TO indicator: If marked, a transfer order exists for this delivery.
  4. Choose F1 Post to post the goods in Inventory Management. In general, the transfer order must be confirmed before executing the posting. For an inbound delivery, you can define in Customizing for Handling Unit Management that the delivery is posted before transfer order creation and confirmation. Choose Basics Delivery Define Sequence of Transfer Order
    – Goods Receipt.
    In Customizing for Logistics Execution, you can define that the delivery is automatically posted when all the delivery items are processed. Choose Warehouse Management Interfaces Shipping Define Shipping Control Define Shipping Control at the Movement Type Level. Enter the value 2 in the Copy WM quantity field.
  5. With F4 Item, you display information on the item(s) that belong(s) to this delivery. For each item, material information will be displayed. On the same screen, you can change the delivered quantity with F6 Differences if discrepancies exist. With F7 Select, you confirm that you checked the items. This information is only temporary. If you leave the transaction without saving the confirmed items with F1 Save, checked item data is lost. The indicator for total items and confirmed items shows how many items exist in this delivery and how many of these items you already checked.

Additional Functions
Shipment Information

  • With F5 Ship, you display information on the shipment. When you start the unload/ load process selected by shipment, the start date and time are updated. The end date and time are updated when loading/unloading the last handling unit. These fields can also be updated manually if necessary.

The date/time fields are filled with the system date/time if the loading/unloading has not yet started.

Confirm Transfer Order for Delivery

  • With F6 TO execution, the system branches to a screen where you can confirm the transfer order for this inbound or outbound delivery. Continue as described in System-Guided Putaway and System-Guided Picking/Replenishment respectively.

Unload Inbound Deliveries or Load Outbound Deliveries

  • For inbound deliveries: With F7 Unload, you can unload the goods. If you choose this option, the Unload by Delivery screen appears.
  • For outbound deliveries: With F7 Load, you can load the goods. If you choose this option, the Load by Delivery screen appears.

Generate Transfer Order for Delivery

  • With F8 Generate TO, you can create a transfer order for this delivery. If a transfer order already exists, the TO indicator field is marked. In this case, transfer order generation is only possible for items for which no transfer order exists (for example, if the transfer order has been cancelled).
    If the delivery contains batch-managed material, the batch number must be entered in the delivery in order to generate a transfer order.

Display Further Options

  • F2 More switches between the pushbutton views. If you press F2 More, you have access to the following options:

Pack Delivery

  • With F9 Pack, you pack the selected delivery items in handling units. If a handling unit already exists, the HU Indicator field is marked.
    Unpack Delivery
  • With F11 Unpack, you unpack delivery items.
    Split Delivery
  • With F12 Split, you split an outbound delivery to load the items on different means of transportation. The system branches to a screen on which you enter the quantity to be split. Select F1 Save to confirm it. A new delivery is created for the split items.

If a handling unit is assigned to the delivery, you must split the delivery by handling units. A screen appears on which you must enter the handling unit to be transferred to a new delivery.

GR/GI: Selected by Other Criteria
Use
You can identify:

  • Inbound deliveries for goods receipt by the following criteria: Material, vendor, delivery date, reference document number, or service agent
  • Outbound deliveries for goods issue by the following criteria: Material, ship-to party, delivery date, reference document number, door, or service agent.
    If you select the delivery by material only, the delivery items that contain the specified material are displayed.

Procedure

  1. For inbound deliveries: Choose Inbound Process Goods Receipt GR by Others.
    For outbound deliveries: Choose Outbound Process Goods Issue GI by Others.
  2. Enter one of the selection criteria mentioned above and choose F4 Next to proceed to the next screen.
  3. This screen displays the following information:
    • Load status of the delivery: The checkbox is marked if the delivery is fully loaded.
    • Ship-to party account number/ Name of the receiving party (for an outbound delivery)
    • Vendor account number/ Name of the vending party (for an inbound delivery)
    • Shipping point and shipping date
    • Total weight of the goods to be delivered
    • Number of packages
    • HU indicator: If marked, a handling unit exists for this delivery.
    • TO indicator: If marked, a transfer order exists for this delivery.
  4. Choose F1 Post to post the goods in Inventory Management. In general, the transfer order must be confirmed before executing the posting. For an inbound delivery, you can define in Customizing for Handling Unit Management that the delivery is posted before transfer order creation and confirmation. Choose Basics Delivery Define Sequence of Transfer Order – Goods Receipt.
    In Customizing for Logistics Execution, you can define that the delivery is automatically posted when all the delivery items are processed. Choose Warehouse Management Interfaces Shipping Define Shipping Control Define Shipping Control at the Movement Type Level. Enter the value 2 in the Copy WM quantity field.
  5. With F4 Item, you display information on the item(s) that belong(s) to this delivery. For each item, material information will be displayed. On the same screen, you can change the delivered quantity with F6 Differences if discrepancies exist. With F7 Select, you confirm that you checked the items. This information is only temporary. If you leave the transaction without saving the confirmed items with F1 Save, checked item data is lost. The indicator for total items and confirmed items shows how many items exist in this delivery and how many of these items you already checked.

Additional Functions
Shipment Information

  • With F5 Ship, you can display information on the shipment to which the delivery is assigned, if it exists. When you start the unload/ load process selected by shipment, the start date and time are updated automatically. The end date and time are updated when loading/unloading the last handling unit. These fields can also be updated manually if necessary.

The date/time fields are filled with the default date/time if the loading/unloading has not yet started.

Confirm Transfer Order for Delivery

  • With F6 TO execution, the system branches to a screen where you can confirm the transfer order for this inbound or outbound delivery. Continue as described in System-Guided Putaway and System-Guided Picking/Replenishment respectively.

Unload Inbound Deliveries or Load Outbound Deliveries

  • For inbound deliveries: With F7 Unload, you can unload the goods. If you choose this option, the Unload by Delivery screen appears.
  • For outbound deliveries: With F7 Load, you can load the goods. If you choose this option, the Load by Delivery screen appears.

Generate Transfer Order for Delivery

  • With F8 Generate TO, you can create a transfer order for this delivery. If a transfer order already exists, the TO indicator field is marked. In this case, transfer order generation is only possible for items for which no transfer order exists (for example, if the transfer order has been cancelled).

If the delivery contains batch-managed material, the batch number must be entered in the delivery in order to generate a transfer order.

Display Further Options

  • F2 More switches between the pushbutton views. If you select F2 More, you have access to the following options:

Pack Delivery

  • With F9 Pack, you pack the selected delivery items in handling units. If a handling unit already exists, the HU Indicator field is marked.

Unpack Delivery

  • With F11 Unpack, you unpack delivery items.

Split Delivery

  • With F12 Split, you split an outbound delivery to load the items on different means of transportation. A screen appears on which you enter the quantity to be split. Select F1 Save to confirm it. A new delivery is created for the split items.

If a handling unit is assigned to the delivery, you must split the delivery by handling units. You proceed to a screen on which you must enter the handling unit to be transferred to a new delivery.

GI: Selected by Group
Use
You can identify a group of outbound deliveries to be processed at roughly the same time by the group number.

Procedure

  1. Choose Outbound Process Goods Issue GI by Group.
  2. Enter the group number either using the scanner or the keyboard.
  3. This screen displays the following information
    • Load status of the delivery: The check box is marked if the delivery is fully loaded.
    • Ship-to party account number / Name of the receiving party (for an outbound delivery)
    • Vendor account number/ Name of the vending party (for an inbound delivery)
    • Shipping point and shipping date
    • Total weight of the goods to be delivered
    • Number of packages
    • HU indicator: If marked, a handling unit exists for this delivery.
    • TO indicator: If marked, a transfer order exists for this delivery.
  4. Choose F1 Post to post the goods in Inventory Management. The transfer order must be confirmed before executing the posting.
    In Customizing for Logistics Execution, you can define that the delivery is automatically posted when all the delivery items are processed. Choose Warehouse Management Interfaces Shipping Define Shipping Control Define Shipping Control at the Movement Type Level. Enter the value 2 in the Copy WM quantity field.
  5. With F4 Item, you display information on the item(s) that belong(s) to this delivery. For each item, material information will be displayed. On the same screen, you can change the delivered quantity with F6 Differences if discrepancies exist. With F7 Select, you confirm that you checked the items. This information is only temporary. If you leave the transaction without saving the confirmed items with F1 Save, checked item data is lost. The indicator for total items and confirmed items shows how many items exist in this delivery and how many of these items you already checked.

Additional Functions
Shipment Information

  • With F5 Ship, you display information on the shipment assigned to the delivery, if it exists.When you start the unload or load process selected by shipment, the start date and time are updated automatically. The end date and time are updated when loading/unloading the last handling unit. These fields can also be updated manually. The date/time fields are filled with the default date/time if the loading/unloading has not yet started.

Confirm Transfer Order for Delivery

  • With F6 TO execution, the system branches to a screen where you can confirm the transfer order for this inbound or outbound delivery. Continue as described in System-Guided Putaway and System-Guided Picking/Replenishment respectively.

Unload an Inbound Delivery or Load an Outbound Delivery

  • For an inbound delivery: With F7 Unload, you can unload the goods. If you choose this option, the Unload by Delivery screen appears.
  • For an outbound delivery: With F7 Load, you can load the goods. If you choose this option, the Load by Delivery screen appears.

Generate Transfer Order for Delivery

  • With F8 Generate TO, you can create a transfer order for this delivery. If a transfer order already exists, the TO indicator field is marked. In this case, transfer order generation is only possible for items for which no transfer order exists. For example, if the transfer order has been cancelled. If the delivery contains batch managed material, the batch number must be entered in the delivery in order to generate a transfer order.

Display Further Options

  • F2 More switches between the pushbutton views. If you select F2 More, you have access to the following options:

Pack Delivery

  • With F9 Pack, you pack the selected delivery items in handling units. If a handling unit already exists, the HU Indicator field is marked.
    Unpack Delivery
  • With F11 Unpack, you unpack delivery items.
    Split Delivery
  • With F12 Split, you can split the outbound delivery to load the items on different means of transportation. A screen appears on which you enter the quantity to be split. Select F1 Save to confirm it.

A new delivery is created for the split items. If a handling unit is assigned to the delivery, you must split the delivery by handling units. You proceed to a screen on which you must enter the handling unit to be transferred to a new delivery.


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