Examples for the Putaway of Inspection Stock - SAP WM

The basis for the following examples is a goods receipt for purchase order 1234, material QM1 for a quantity of 100 pieces. The inspection lot quantity is 10 pieces.

Examples for the Putaway of Inspection Stock

After Usage Decision: Sample Stored
The stock placement in WM should only take place after the usage decision has been made in QM. The inspection sample quantity is not destroyed during the inspection and placed into stock when the inspection is completed.

SAP recommendation:

  1. Post a goods receipt in IM for the purchase order.
    In WM, the stock is posted to an interim storage bin using dynamic coordinates (purchase order number) with a corresponding stock placement transfer requirement. These goods have the stock category “Q“ and an inspection lot number.
  2. Make a usage decision in QM.
    Release 100 pieces to available stock. When you execute the IM posting, the system creates interim storage quants and a posting change notice in WM.
  3. Create a transfer order for the posting change notice in WM
    Here, the stock category is changed from “Q” to “__” (blank) in the stock with the purchase order number as the dynamic coordinates and in the stock placement transfer requirement. If you activate automatic transfer order creation for movement type 321, this process will be started in the background directly from the usage decision.
  4. Stock placement in WM takes place based on the transfer requirement (the inspection lot number is copied into the quants).

After Usage Decision: Stock Returned to Vendor
This is the same as for Example 1; however, the result of the check is: “Complete stock returned to vendor “

SAP Recommendation:

  1. Post a goods receipt for the purchase order.
    In WM, the stock is posted to an interim storage bin using dynamic coordinates (purchase order number) with a corresponding stock placement transfer requirement. These goods have the stock category “Q“ and an inspection lot number.
  2. Make a usage decision in QM.
    Return 100 pieces to the vendor. When you execute the IM posting, the system creates an interim storage quant and cancels the stock placement transfer requirement.

Make sure that the WM movement type for the return delivery to the vendor (movement type 102) also executes the posting to the dynamic coordinate for the purchase order number. In this case, the interim storage quants balance out and no further action in WM is required. If the interim storage quants do not balance (for example, for dynamic coordinate of the document number), you must then execute the balance subsequently by means of a manual transfer requirement.

After Usage Decision: Sample Destroyed
The stock placement in WM should only take place after the usage decision in QM has been made. The sample quantity is destroyed during the inspection.

SAP Recommendation:

  1. Post a goods receipt for the purchase order.
    In WM, the stock is posted to an interim storage bin using dynamic coordinates (purchase order number) with a corresponding stock placement transfer requirement. These goods have the stock category “Q“ and an inspection lot number.
  2. Make a usage decision in QM.
    Release 90 pieces to available stock. When you execute the IM posting, the system creates interim storage quants and a posting change in WM. Designate 10 pieces as a goods issue to sample. The system reduces the stock placement transfer requirement and the stock in the interim storage bin (dynamic coordinate purchase order number) by 10 pieces.
  3. Create a transfer order for the posting change notice in WM.
    Here the stock category is changed form “Q” to “__” (blank) in the stock (90 pieces) in the dynamic coordinate interim storage bin and in transfer requirement for the stock placement. If you activate automatic transfer order creation for movement type 321, this process will be started directly in the background from the usage decision.
  4. Execute a stock placement in WM on the basis of the transfer requirement (inspection lot number is copied into the quants).

Before Usage Decision: Sample Stored
The stock placement in WM should take place before the usage decision in QM. The inspection sample quantity is not destroyed during the inspection and is placed into stock after the inspection.

SAP Recommendation:

  1. Post a goods receipt for the purchase order number.
    In WM, the stock is posted to an interim storage bin using dynamic coordinates (purchase order number) with a corresponding stock placement transfer requirement. These goods have the stock category “Q“ and an inspection lot number.
  2. Create a transfer order for the transfer requirement in WM
  3. Here the system displays a dialog box. Now you can decide what is to be done with the sample quantity. In the above example, choose the option “Sample quantity remains in GR area”. This way a transfer requirement for the inspection sample quantity of 10 pieces remains open. You can use this later for the stock placement of the inspection sample quantity. The inspection lot number is copied into the quants; the stock category in these quants remains “Q”.

  4. Make usage decision in QM
    Release 100 pieces to available stock. When you execute the IM posting, the system creates interim storage quants and a posting change notice in WM.
  5. Create a transfer order for the posting change notice in WM.
    Here the stock category is changed from “Q” to “__” (blank) in the quants in the warehouse.
  6. Also, the stock category for the remaining inspection sample quantity in the GR interim storage area and in the respective stock placement transfer requirement is changed from “Q” to blank. If you activate automatic transfer order creation for movement type 321, this process is initiated in the background directly from the usage decision.

  7. Stock placement in WM on the basis of the transfer requirement (inspection lot number is copied into the quants).

Before Usage Decision: Stock Returned to Vendor
This is the same as in Example 4; however, the result of the inspection is “Complete quantity returned to vendor “.
SAP Recommendation:

  1. Post a goods receipt for the purchase order.
    In WM, the stock is posted to an interim storage bin using dynamic coordinates (purchase order number) with a corresponding stock placement transfer requirement. These goods have the stock category “Q“ and an inspection lot number.
  2. Create a transfer order for the transfer requirement in WM
    The system displays a dialog box. Here you can decide what is to be done with the inspection sample quantity.
  3. In the above example, select the option “Inspection sample quantity remains in GR area “; this way, a transfer requirement is open for the inspection sample quantity of 10 pieces. You can use this later for the stock placement of the inspection stock quantity. The system creates a stock placement transfer order for the quantity of 90 pieces. The inspection lot number is copied into the quants;, the stock category in these quants remains “Q”.

  4. Make the usage decision in QM
    Return 100 pieces to the vendor. When you execute the IM posting, the system creates an interim storage quant and cancels the stock placement transfer requirement (10 pieces) for the inspection sample quantity. The system also creates a stock removal transfer requirement for 90 pieces.
  5. Make sure that the WM movement type for the return delivery to the vendor (movement type 102) is also posted to the dynamic coordinate for the purchase order number so that after the return delivery posting is made there is still a quant with minus 90 pieces available. If the interim storage quants do not balance (for example, in the case of a dynamic coordinate with the purchase order number), you must execute the balance by creating a transfer order manually.

  6. Stock placement in WM on the basis of the transfer requirement.
    The quants that belong to this inspection lot number are removed from stock via the inspection lot number from the transfer requirement.

Before Usage Decision: Sample Destroyed
The stock placement in WM is to take place before the usage decision in QM is made. The inspection sample quantity is destroyed during the inspection.
SAP Recommendation:

  1. Post a goods receipt for the purchase order.
    In WM, the stock is posted to an interim storage bin using dynamic coordinates (purchase order number) with a corresponding stock placement transfer requirement. These goods have the stock category “Q“ and an inspection lot number.
  2. Create a transfer order for the transfer requirement in WM.
    The system displays a dialog box in which you decide what is to be done with the inspection sample quantity.
  3. In the above example, you can use both the option “Sample remains in GR area “ as well as the option “Transfer to sample storage bin “. A stock placement transfer order for the quantity of 90 pieces is created. The inspection lot number is copied into the quants, the stock category in these quants remains unchanged at “Q”.

  4. Make a usage decision in QM.
    Release 90 pieces to available stock. When you execute the IM posting, the system creates interim storage quants and a posting change notice in WM. Designate 10 pieces as a goods issue to inspection sample. The quantity is removed from the storage bin entered in the inspection lot and if a transfer requirement exists, this is canceled.
  5. Create a transfer order for the posting change notice in WM.
    The stock category is changed from “Q” to blank in the quants in the warehouse (90 pieces). If you activate automatic transfer order creation for movement type 321, this process is initiated in the background directly from the usage decision.

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