The reporting pattern followed by the SAP Payroll systems is as follows:
This component facilitates in performing the increment update on the base pay wage type in Infotype 0008. This report is maintained in the Human Resource under SAP Easy access.
In SAP Easy access → Human Resource → Payroll → Asia/Pacific → India → Utilities → Basic → General increments.
Provide the required details like Personnel number and the Pay Scale Grouping for Allowances of the employees for whom increments are given.
Enter the date from which the increment has to be effective and the name of that batch session. Click Execute.
The list of employees eligible for the increment appears along with some of the options such as:
The increment for all the employees is processed by this option by creating a batch system by the system. The Basic Pay Infotype 0008 can be updated by executing the batch session.
The ambiguous cases are displayed under this option.
For instance − All the employees for whom the Effective Date that have been entered on the selection screen does not fall in the last split of the Basic Pay Infotype 0008.
All the error cases are displayed by this option.
For instance − All the employees for whom the Pay Scale Grouping for Allowances is not the same as the one that you have entered on the selection screen.
To update the base salary wage type of the batch in Infotype 0008 in accordance with the increments posted because of the promotions of the employees.
In SAP Easy access → Human Resource → Payroll → Asia/Pacific → India → Utilities → Basic → Promotions.
The list of all the eligible employees for promotion appears along with the following options:
The increments of the eligible employees is updated and the batch session is created by this option. This batch can be executed to update Basic Pay Infotype 0008 with the Basic Salary increment.
This option is used to display cases where there is ambiguity.
For instance − All employees for whom the increment effective date is provided, which does not fall in the last split of the Basic Pay Infotype 0008.
This option is used to display all the error cases.
For instance − When all the employees with a Pay Scale Grouping for Allowances is not the same as that have entered in the selection criteria.
This component is used to print some sections of Form 16 and Form 16AA of an employee pertaining to a Financial year. Some of the sections printed are as follows:
This section also includes the following components −
By this component Form 24 and Form 24Q for the employees with the following sections can be printed:
This is used to display the income, deductions and tax details in a particular financial year for the selected employee.
Form 27A (only for Form 24)
This form is defined as the e-filing of Form 24 and needs to be submitted to the IT office in a physical form.
The employee has to submit an e-copy of Form 24 to the IT department before the 31st May for the preceding financial year.
For instance − The Form 24 has to be submitted before May 31, 2016 for the financial year 2015 - 2016.
A batch program to run and update the Dearness Allowance wage type in the Basic Pay Infotype 0008 is created by this component. This report can be accessed by the following path:
Go to SAP Easy access → Human Resources → Payroll → Asia Pacific → India → Utilities → Dearness Allowance → Batch Program for DA.
Provide the details used for selection criteria like Personnel number and date. Against each Batch group, the name for the batch session need to be specified.
To execute the report, choose Program → Execute.
This will open the Correct Cases screen to review the following types of information. This screen provides information on −
To view an information type, select the required option.
For example − To view the correct cases, select Display correct cases.
The employee records for which the batch session needs to be generated is to be selected. The batch session is generated by choosing User Interface → Create batch input.
These components are used to check the Actual Contributions for Tax Exemption indicator of the Section 80 and 80C Deductions Infotype 0585records of all or selected employees.
This report for the employees can be executed based on:
SAP facilitates with the option of selecting or not selecting the Consider Actual Contributions for Tax Exemption indicator of the Section 80 and 80C Deductions Infotype 0585 records. When the report runs, a session is created and is executed from T-code SM35 for updating Section 80 Deductions Infotype 0585.
This report can be accessed by the following path:
Go to SAP Easy access → Human Resources → Payroll → Asia Pacific → India → Utilities → Section 80 → Batch Program for 80.
Provide the selection criteria. If the actual Section 80 contributions of the selected employees to be considered during the payroll run, select the Consider Actual Contributions indicator. Select the Keep session indicator option, a record of the session after execution need to be maintained.
To update the Infotype records use the T-code SM35 and is executed by clicking on Execute option.
Run T-code SM35 and select the session desired to run. Run the session in the foreground or in the background.
The status of the claims made by the employees is checked by this component. This component is used to check the following:
To check the eligibility, go to SPRO → IMG → Payroll → Payroll India → Reimbursements, Allowances and Perks → Calculate Eligibility for RAPs.
It displays the different claims made by the employees according to the Effective Date and the Reimbursement Type.
The claim report can be accessed by the following path:
Go to SAP Easy access → Human Resources → Payroll → Asia/Pacific → India → Utilities → Reimbursements, Allowances and Perks → Claims Status.
Enter the relevant selection criteria and to execute the report → Execute.
The Gratuity list for the selected employee range is generated using this component within a specified period.
It is to be noted that a report has to be created to maintain the Personal IDs Infotype 0185 Gratuity for India subtype 03. The payroll for the required period is processed and the results are displayed.
Following is the information displayed using this report −
This report can be accessed by the following path:
Go to SAP Easy Access → Human Resources → Payroll → Asia Pacific → India → Subsequent Activities → Per Payroll Period → Reporting → Gratuity → Gratuity Listing.
Provide the Gratuity Trust ID for which the report is desired to generate.
Custom Layout option can be selected to obtain the result in the customized format and provide the name of the desired custom option.
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