SAP Payroll Mid-Year Go Live - SAP Payroll

What is Mid-Year Go Live in SAP Payroll?

In some of the countries, payroll is implemented in the middle of the year. In such countries, Mid-Year Go Live data is used. The payroll is implemented in the middle of the year by transferring the legacy payroll data to the SAP system and using the transferred legacy data the payroll results are created.

For Example – The assessment of the Income tax in India from 1st April to 31st March. The SAP Payroll is implemented by transferring the payroll results to those particular periods of the financial year that fall before.

Pre-Go-Live

This is defined as a period for which the payroll results are available and need to be transferred to the SAP system.

Go-Live

This period is defined as the term when the first productive payroll process runs.

How Rehiring is used in SAP Payroll?

An employee is rehired with the same Personal number as that of the last employment is done by using SAP Payroll Rehiring. This action is termed in SAP as “Reentry into the company”

In case of rehiring an employee, if previous records are not delimited, delimit the previous records first and there is a need to create new entries.

For this type of action type, the Infotype value needs which are updates are:

  • Recurring Payments/Deductions (0014)
  • Organizational Assignment (0001)
  • Membership Fees (0057), Example: sports club, Union, etc.
  • Family Member/Dependents (0021)
  • Other Statutory Deductions (0588)
  • Long term reimbursements (0590)
  • Housing (0581), Example − HRA, Company owned, etc.

Running Payroll for Rehiring

The payroll for Rehiring when runs, the status of the rehired employee’s employment in the system are checked by the payroll function. If the system is showing the present status as active preceded with withdrawn and active status within same Financial Year, this represents that the employee is rehired.

The internal table COCD maintains the status of the employee’s employment.

To check the previous payroll data for a rehired employee – earning, deductions, and exemptions, this can be checked using the Results Table(RT) and the Cumulative Results Table (CRT).

Previous Employment Tax Details

The previous employment tax details are processed using the SAP Payroll function INPET.

Some of the wage types generated are as follows:

  • Wage Type /4V1 to /4V9 − This is created to maintain details of the employee’s employment in the other company in the same Financial Year.
  • Wage Type /4VA to /4Vg (From internal table 16) − This is created to maintain employee’s previous employment details in the same company in the same Financial Year.

The components of the employee’s tax calculated for the rehired employee are as follows:

Tax Exemptions on −

  • House Rent Allowance (HRA) (Metro or non-Metro)
  • Leave Travel Allowance (LTA)
  • Child Education Allowance or Tuition fee
  • Child Hostel Allowance (CHA)

Some of the prerequisites need to be checked prior to the calculation of tax such as:

  • Company Owned Accommodation
  • Company Paid/Leased Accommodation
  • Loans

The Payroll system also checks the below deductions for the employee −

  • Deductions under section 80
  • Section 89 relief
  • Professional Tax
  • Labor Welfare Fund (LWF), etc.
  • Employee State Insurance (ESI)
  • EPF Provident Fund and Pension Fund

A Split Payroll is also run in two instances like – First of the month to one day before the rehiring of the employee and from the date of rehiring to end of the month.

When an employee is rehired on any day other than the first, a split payroll is enabled. Go to SPRO → IMG → Payroll → Payroll India → Basic Settings → Enable Split Payroll Run.

SPRO

Enable Split Payroll Run

The list of all the split payrolls appears in anew window. A new entry is created by clicking on New Entries tab at the top left hand side of the screen.

Split Payroll List

Enter the values: Act. 12 stands for re-entry into the company. In a similar way, the other fields are also selected.

Enter Values

The details provided are saved by selecting the Save icon.

An example of rehiring and payroll run −

An employee left a company on May 17, 2015 and was rehired on Nov 25, 2015. In this case, November payroll will be run twice.

  • For the period between Nov 1, 2015 and Nov 24, 2015.
  • For the period between Nov 25, 2015 to Nov 30, 2015.

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