SAP BEx Analyzer SAP BEX

What is SAP BEx Analyzer?

The BEx analyser is an analysis based reporting and designing tool embedded with Microsoft excel which may be used to the analyze data within the InfoProvider. you can also add totally different management varieties like, Analysis Grids, Dropdown Boxes and Button in an excel workbook.

The BEx analyser provides you 2 totally different function modes which will be used for executing OLAP Analysis or to develop interfaces for query Applications.

Analysis Mode

This mode are often used for executing queries created during a query designer to perform OLAP analysis. you can also outline new queries by launching the BEx query Designer. you'll be able to also use designing functions and advanced planning functions written in VBA.

The workbooks created using the BEx analyser can be saved on the server or you also can save it domestically.

Design Mode

You can use the design mode to style the interface of your workbook wherever you'll be able to insert the Analysis Grid, Radio Buttons, Dropdown Boxes into a Microsoft excel workbook. you can perform workbook formatting and customise the chart types in an excel workbook.
To enter the BEx Analyzer, navigate to Program files → Business Explorer → Analyzer.

design_mode

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Business Explorer – Analysis Mode in Analyzer

When BEx analyzer is started, the menu bar and the BEx Analyzer-tool bar is displayed. You can also access the BEx Report Designer and the Web analyzer from BEx analyzer → Tools option.

analysis_mode

How to Open a Workbook and Query in the BEx Analyzer?

You can open a workbook or a query in the BEx Analyzer toolbar. To open a query, navigate to BEx Analyzer → Open Query.
To open a workbook, navigate to the BEx Analyzer → Open Workbook.

workbook

How to Save a Workbook?

To save a workbook in the BEx Analyzer, you want to navigate to Save → Save Workbook in the analysis toolbar or you can also click on the BEx Analyzer → Save Workbook in the menu.

You can also save a workbook with a new name. To do so, select Save → Save Workbook As in the analysis toolbar or you can also click on BEx Analyzer → Save Workbook As in the menu.

save_workbook

Refresh

You can also control the automatic stimulating of the workbook in the BEx Analyzer. For activating this, navigate to BEx Analyzer → Refresh.

refresh

Changing Variable Values

You can use this choice to alter the variable values in your query. In the analysis toolbar, Select BEx Analyzer → Change Variable Values as shown in the resulting screenshot.

changing_variable_values

Global Settings

This choice can be used to arrange the Global settings and it lets you to enter the setting that is appropriate to the full application.

global_settings

There are other choices that you can select from the BEx Analyzer drop down box. You can access the SAP Documentation on the BEx Analyzer by going to the “Application Help” option.

application_help

Business Explorer – Design Mode in Analyzer

Once you are in the Analysis mode, to switch to the design mode you must navigate to the BEx Analyzer → Design Toolbar → Design Mode in the menu as shown in the resulting screenshot.

toolbar

There are 11 design items from which you can select under the Design Toolbar. When you click on the Design Toolbar, you can find the resulting options −

  • Insert Analysis Grid
  • Insert Navigation Pane
  • Insert List of Filters
  • Insert Button
  • Insert Dropdown Box
  • Insert Checkbox Group
  • Insert Radio Button Group
  • Insert List of Conditions
  • Insert List of Exceptions
  • Insert Text
  • Insert Messages

design_toolbar
The last choice is Workbook setting, which can be used to arrange the general functions to workbooks in the Analyzer. All the design items that you insert in the workbook are shown in the end of the list under the Design Tools.

To open the properties of the design item, click on the design item in the list.

design_item

Under the Properties of the Design Item, you can define different fields such as −

  • General
  • Associated charts
  • Clipping.

fields

Business Explorer – Creating Planning Applications

A Planning application can comprise a planning function such as – Copy, Save or Delete, or Selection List, etc. Let us see how to generate a planning application.

To start with, you want to check the security settings. Choose Tools → Macro → Security and set the indicator for Trust access to the Visual Basic Project.

Make a new workbook and to put the title of workbook move to the essential cell in the workbook → Enter the Title and assign a font to it.

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To plan the workbook, move to the Design mode. Navigate to Design Toolbar → Design Mode as shown in the resulting screenshot.

bex_analyzer

To display the query results with the actual and plan data, move to the relevant cell and select Insert Analysis Grid in the Design toolbar and open the properties of the design item as mentioned in the previous topic.

Go to the General tab of the Properties and choose create a new data provider and it will open the dialog box which shows the name of current data provider.

To define start, view of the data provider, click on the Query view and a dialog box appears.

start_view

The next step is to choose the essential query or the query view and the select Open. This will let the system to insert the name of the InfoProvider on which the query is created and this information is displayed in the InfoCube field as shown below –

select_open

When your data provider is configured, click OK and this will take to Properties of Analysis Grid design item. You must choose the check box for Apply Formatting and Allow Navigation.

apply_formatting

In a parallel way, add the dropdown box to the essential cell and select Properties. Select the configured data provider and check the option Label Indicator. Now, the next step is to go to the Dimensions tab page, you need to select the dimensions for which you want to be able to select values in the dropdown as shown in resulting screenshot.

label_indicator

The resulting step is to add the push button for this special function. Go to the Design Toolbar and add a design item type Button.

Go to the context menu of the button and select Planning specific command → Select the required planning function and data provider.

  • Planning function − PF_Copy
  • Planning function − PF_Revaluate01
  • Planning function − PF_Delete

Click on the Finish key and choose the save button.

finish

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