Working with SAP User Sessions SAP BASIS

Users of SAP systems can work on more than one task at a time by means of opening new sessions. Sessions are like independent windows where you can perform other tasks. By default, a user can open up to nine sessions and work or move around all open sessions at the same time, without interrupting the work on other sessions. For example, users might decide to have a session open to watch the status of background or printing jobs while performing their usual tasks in other sessions.

Sessions can be closed at any time, without having to log off the system. However, when a user closes off the last session, this has the same effect as logging off. The system administrator might decide to limit the allowed number of open sessions to less than nine because the workload caused by open sessions is virtually the same as having additional users logged on to the system. Users can create new sessions from anywhere because the Create Session function is under the System menu. Or, also, there is an icon in the standard toolbar, available in every SAP GUI window.

To create a new session, click on the Create Session icon, or, from the menu bar, select System | Create Session. The system will open a new window with a new session and will place it in front of all other windows, immediately making it the active session. The status bar at the bottom of the screen shows the session number in parentheses beside the SAP system name (SID). The new session will be either the initial SAP window or the user-assigned initial menu. There is, however, a faster way to create a new session and a task (transaction) in a single step by using transaction codes in the command field. In order to do that, users have to know the needed transaction code.

The SAP system includes some utilities to help users find the needed transaction codes. When opening a new session with a transaction code, the system displays the initial screen of the transaction in a new session. To create a new session with a specific transaction at once, you must enter /O<TCODE> in the command field: front slash (/), the letter O, and <TCODE>, which stands for transaction code. For example, typing /OSE11 in the command field and pressing ENTER will start a new session with the initial screen of the task belonging to transaction SE11 (ABAP Data Dictionary).

Opening a new session from the command field

Opening a new session from the command field

Moving among sessions is like moving among windows in the Windows environment: with your mouse just click on any part of the window to make that session the active one. In the Microsoft Windows environment, you could also use the popular key combination ALT-TAB. Likewise, you can iconize or maximize your windows as you would with any other application. Ending sessions is easy; however, users should be careful to save data before ending sessions because the system will not prompt them to save the data unless they are in the last open session—in which case, ending it is the same as logging off the system. When working in different sessions you don't lose any data as long as you don't log off without saving data first.

There are several ways to end sessions:

  1. Select System | End Session from the menu bar.
  2. Press the Exit button on the standard toolbar when located in the higherlevel task (for instance, the transaction you first called when opening the session or the SAP main menu). Note that ending a session is not the same as logging off. The system behaves in that way only when you are in your last open session.
  3. Log off the system completely, in which case all open sessions for the current user are ended.

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