All the output lists and almost every other screen in the SAP system include a printing function. The most common way to access the printing function is either by clicking on the Print button on the standard toolbar or application toolbar or by selecting System | List | Print from any SAP window. Up to release 4.6 of SAP R/3 and SAP Basis-based solutions, printing in the SAP systems was normally a two-step process that should not confuse users: first they select the print function, which displays the print screen. This screen must be filled out, and then it will send the list to the output controller and to the printer.
Since release 4.7 of R/3 and the Web Application-based solutions, the printing functions have been simplified, although previous specific functions can still be accessed and modified according to user's printing needs. The system will display the Print Screen List dialog box. In this abbreviated screen, users only have to fill out the basic information required by the SAP spooling system: output device (name of the printer), number of copies, and number of pages. By default the system will send the print information immediately to the printer selected. If you want to define additional attributes for the print request, click on the Properties button of the Print Screen List dialog box.
Print Screen List dialog box
Some applications require users to enter some printing information on a special screen and will not show the print screen.
The example of the print or spool request attributes. As indicated by the help in the same screen, you can double-click on a line to change its value, or choose default values.
Specifying spool request attributes
Some of the available attributes for a spool request are as follows:
If you want any of the attributes to show on the initial screen, select the check box Show select print parameters on initial screen found when modifying or specifying any of the attributes. Once you have specified all the required parameters or only the output device, click on the Continue icon. Clicking on it creates the output request. If the Print Immediately option was sent, the job is sent directly to the printer.
Monitoring the Status of Your Print Requests
By selecting System | Services | Output Control from any SAP screen, the system displays the Spool Request selection screen, where users can select and check the status of their print jobs. On this screen, enter the criteria for the print request you want to search and click the Execute button. The system will display the Spool Request screen. The most important information on this screen is output status, where users can check whether the job has been printed or if any problems have arisen. Possible values of the output status field are as follows:
Common problems relating to the print functions include Printer is offline and Local PC where the printer is attached is not turned on. The output controller also allows users to perform additional functions besides looking at the status of their requests and printing held jobs. For example, they can remove jobs from the system by clicking on the Delete button or can display the job output on the screen by selecting the Display button.
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