Reversal of Individual Logistics Invoice Documents - SAP Accounts Payable for Beginers

Documents that have been posted in error can easily be reversed. SAP provides functionality to automatically generate a reversal document, when the user specifies the original document.

Remember that reversal documents cannot be posted to a period that is already closed. Usually,SAP will use the posting date of the original document as the reversal posting date if it is within the current period. The user may specify a different posting date. It should be in the same accounting period as the original document. If it is determined that an invoice from a previous(closed) period needs to be reversed, you must specify an alternate posting date because the system cannot post to the original.

There are two options for reversing documents. The first option is to use T-code MR8M. The second option is from the MIRO screen.

First option for reversals:

Menu Path: LOGISTICS > RETAILING > PURCHASING > LOGISTICS INVOICE
VERIFICATION > FURTHER PROCESSING > CANCEL INVOICE

Transaction code: MR8M

Reversal-of-Individual-Logistics-Invoice-Documents-Screen-Short(1)

Reversal-of-Individual-Logistics-Invoice-Documents-List-box(1)

Click iconReversal-of-Individual-Logistics-Invoice-Documents-Screen-Short(2)to see the document for cancellation.

Click Reversal-of-Individual-Logistics-Invoice-Documents-Screen-Short(3) to return to the previous screen.

To reverse the document, click on the Save icon.Reversal-of-Individual-Logistics-Invoice-Documents-Screen-Short(4)

Second option for reversals:

Menu Path: LOGISTICS > RETAILING > PURCHASING > LOGISTICS INVOICE
VERIFICATION > DOCUMENT ENTRY > ENTER INVOICE

Transaction code: MIRO

The first step is to click on the Other Invoice Document icon.Second option for reversals

Second option for reversals

A popup box will appear and you will fill in the document number of the invoice you want to reverse and the fiscal year in which it was posted.

Reversal-of-Individual-Logistics-Invoice-Documents-Screen-Short(7)
Another popup box will appear where you must enter the reversal reason and posting date if it is to be reversed on a date other than the original posting date.

Reversal-of-Individual-Logistics-Invoice-Documents-Screen-Short

Press [Enter] or the green checkmark icon.Reversal-of-Individual-Logistics-Invoice-Documents-Screen-Short

The following message will appear after the document is reversed:

Reversal-of-Individual-Logistics-Invoice-Documents-Screen-Short

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