Partial Receipts - SAP Accounts Payable for Beginers

Sometimes a vendor does not ship all of the goods ordered on a purchase order. However, the goods that do arrive need to be receipted in SAP. This can be done by a partial receipt. This is the reason that it is VERY IMPORTANT to list everything ordered on the PO. Do NOT enter one line item as “See Attached” and one LOT (or EACH, CASE, etc). You will not be able to process a partial receipt.

Menu path: LOGISTICS > RETAILING > PURCHASING > PURCHASE ORDERS >PURCHASE ORDER >FOLLOW-0N FUNCTIONS > GOODS RECEIPT

Transaction code: MB01

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Partial-Receipts-List-box

Press [Enter] or the green check mark Partial-Receipts-Screen-Shot to continue.

Partial-Receipts-Screen-Shot

Each line item of the PO is listed with the order quantity. If the goods from the line item were not delivered at all, uncheck the box to the left of the item number.

Goods receipt for po  selection screen

If part of the goods from the line item were delivered, change the quantity to reflect the amount that was delivered. For example, if line item 4 had 700 pencils delivered, change the quantity from 1,000 to 700.

Once goods have been receipted, SAP will NOT allow you to re-receive them. In the above example, where 700 out of 1,000 pencils were delivered, SAP will only allow you to receive 300 the next time you do a Goods Receipt.

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Once you are satisfied that all goods are marked properly, clickPartial-Receipts-Screen-Shot to save the document. Be sure to write down the document number.

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