Correct the GR/IR & Freight Clearing Accounts - SAP Accounts Payable for Beginers

There is a program that can be run if you find line items in the GR/IR and Freight Clearing accounts that do not match up. SAP will reverse the goods receipt in the current period. The system will process a reverse entry to what was originally posted, assuming that the original GL account (cost element) and cost center are still open and available for postings. If the goods receipt was in a prior fiscal year, you can not specify Prior Fiscal Year Expense. A GJV would need to be done.

Menu Path: LOGISTICS > RETAILING > PURCHASING > LOGISTICS INVOICE
VERIFICATION > GR/IR ACCOUNT MAINTENANCE > MAINTAINGR/IR CLEARING ACCOUNT

Transaction code: MR11

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The report that comes up shows purchase orders where a goods receipt was posted, but not the invoice (as a MIRO).

If you would like to see the purchase order, click on the box to the left of the line item.

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Click on the Display Purchase Order icon.Correct-the-GRIR-Freight-Clearing-Accounts-Screen-ShortThe PO will appear. Click the green arrow back to return to the report.Correct-the-GRIR-Freight-Clearing-Accounts-Screen-Short(6)

Once all of the appropriate line items to be reversed are chosen, click the Post iconCorrect-the-GRIR-Freight-Clearing-Accounts-Screen-Short(7).A log is created that shows the document numbers. Only one clearing/reversing document is created, even if multiple goods receipts are chosen. Remember that the PO is still “Open”and will need to be closed.

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