Salesforce Control Access Organization - Salesforce

What is Salesforce Control Access Organization?

In an group, different types of data are available by different types of users. Salesforce has the mechanism to limit the data access in the platform to both discrete users as well as groups of users. There is a flexible but layered sharing model that makes it easy to allocate different data sets to dissimilar sets of users. Similarly, the access can be distinct at the level of organization, objects, fields, or individual records.

Levels of Data Access

In this unit, we will debate the different levels of Data Access. There are four levels of data access.

Organization Level

It is formed by upholding a list of official users, setting password policies, and limiting login access to certain hours and certain locations.

Objects Level

It is done by setting permission on a specific object by letting selective viewing, editing or deleting of any object in that record.

Fields Level

It is used to limit access of users to certain fields even when the user has access to the object comprising the field.

Records Level

This access level authorizes the user to access only certain records of an object.

In this chapter, we are going to keep attention on Control Access to the Organization by means of the three mechanisms defined below.

Create and Manage Users

The administrators can make one or numerous users using the Admin Interface. Navigate to setup home → Administration → Users. It displays the options for adding one user or many.


It further asks for particulars of each users like Name, email Address, Role, Profile, etc. On filling those details, the users get created.

Set Password Policies

Password policies mention to the way the passwords are achieved in the organization. For instance, setting the end date of a password, the difficulty requirement of a password and so on. All these choices are customizable and we can also control the lock of policies. These password policies are set by navigating to setup home → Security → Password Policies.


Restricting Access from IP Address

This is an added security which lets only exact range of IP addresses to entree the Salesforce platform of the organization. But if a legal user accesses the restricted page outside the trusted IP range then the system asks for extra challenge queries which must have been previously configured. This is set by navigating to setup home → Security → Network Access.


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