Email Operations - Internet Technologies

What are Email OPERATIONS?

Below are the operations that are performed on an e-mail. Let us learn how to create an email account.

Creating Email Account

We have many email service provider at present such as Gmail, yahoo, rediff, hotmail etc. Let us learn on creating an account using Gmail.

  • Open the site gmail.com and click on create an account.
  • Fill out the details in the form that appears and click Next Step.

Email Operations

  • You can add your picture in this step. You can skip this step as well. Click Next Step again.
  • You will see a welcome window and click Continue to Gmail.
  • This is it. You are done with creating your email account with Gmail.

You will see your Gmail account as shown below.

Email Operations

Key Points:

  • Gmail manages the mail into three categories namely Primary, Social and Promotions.
  • Compose button is given at the right to create an email message.
  • E-mails are tracked of from the left pane Inbox, Starred, Sent mail, Drafts options.

Composing and Sending Email

Below are the things to keep notice of while composing an email message.

  • Sender’s address in To field
  • Cc (if required)
  • Bcc (if required)
  • Subject of email message
  • Text
  • Signature

Email address should be correct else it will send an error back to the sender.

Once all the parameters are filled, click on the Send button to send email. Mail server sends the email and a message mail is sent successfully is shown at the above.

Reading Email

  • To access email messages, every email program provides us an interface. In Gmail, we can find different tabs such as primary, social and promotion. Once the tab is clicked, it displays a list of emails under that tab.
  • Click on the email to read it. It gets opened once you click on it.
  • If the opened mail has any attachments, those are shown at the bottom with an option called download attachment.

Replying Email

  • You might want to reply to the opened email. To do that, click on Reply option shown at the bottom of the opened email.
  • Right after the Reply option is clicked, it will automatically copy the sender’s address in to the To field. Below it is where we can type the message.
  • Click on Send button to send the reply message. Your email is sent and it is easy.

Forwarding Email

  • An email can be forwarded to another email address. Open up the email, click on the forward button available and give the sender email address in the To field.
  • Difference between replying and forwarding an email is that when you reply a message, the mail is sent to the sender while in forwarding you can send it to anyone else.

Deleting Email

  • If you wish not to keep email in your inbox, you have an option to delete it. Select the message from the list and click delete button.
  • There is an option to recover the deleted mails just in case if message is wrongly deleted. You can find them in deleted items or trash folder.

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