Email Features - Internet Technologies

What are Email Features?

Some of the predominant features mail client has are attachment, address book and MIME support. We shall learn about these features which will give a better understanding of mail client program.

Attachment

  • Useful feature of mail is the ability to attach file(s) along with message. Attachment can be any word doc, PowerPoint presentation, audio/video or images.
  • To attach any doc, click on the attach button. A dialog box appears asking for file to attach.
  • Select the appropriate file and click OK to attach it to the email.
  • Attachments can be recognized by paper clip icon appearing in the email.
  • In order to reduce the mail size, it is advisable to compress the attached files. It also reduces the transmission time as sending and downloading large size files takes a lot of space and time.

Address Book

  • This feature permits the user to store information about the people with whom they communicate on regular basis. Below are some of the key features.
  • Nick names, email addresses, phone number etc. of the people are included in the address book
  • No need to memorize all the email addresses of the people, just select the recipient from the list of address book.
  • Selecting a particular name from the list will automatically insert their email address in the To: field.
  • Groups can be created in the Address book so that we can send an email to every member of the group at a shot instead of feeding every email address one by one.

MIME Types

MIME stands for Multipurpose Internet Mail Extensions. MIME compliant mailer allows us to send files apart from simple text i.e. sending audio, video, images, document, and pdf files as an attachment to an email.

Consider if a word processor document has a group of tabular columns with complex formatting. If we are transmitting the file as text, we may lose all the formatting. MIME compliant mailer takes care of these things and the message arrives as required.

Below table tell us commonly used MIME Types:

1.

Type

Subtype

Description

File extension(s)

2.

Application

postscript
tex
troff

Printable postscript document
TEX document
Printable troff document

.eps, .ps
.tex
.t, .tr, .roff

3.

Audio

aiff
au
midi
real audio

Apple sound
Sun Microsystems sound
Musical Instrument Digital Interface
Progressive Network sound

.aif, .aiff,.aifc
.au, .snd
.midi, .mid
.ra, .ram

4.

image

gif
jpeg
png
triff

Graphics Interchange Format
Joint Photographic Experts Group
Portable Network Graphics
Tagged Image Modeling Language

.gif
.jpeg, .jpg, .jpe
.png
.tiff, .tif

5.

Model

vrml

Virual reality Modelling Language

.wrl

6.

Text
plain
sgml

html

Hyper Text Markup Language
Unformatted text
Standard Generalized Markup language

.html, .htm
.txt
.sgml

7.

Video

avi
mpeg
quicktime
sgi-movie

Microsoft Audio Video Interleaved
Moving Pictures Expert Group
Apple QuickTime movie
silicon graphic movie

.avi
.mpeg, .mpg
.qt, .mov
.movie

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