FILING DOCUMENTS - Food Resources Manual

At a minimum, maintain the following records and documents in chronological order:

  • Receiving copies of waybills, with receipt acknowledged
  • Dispatch copies of authorized waybills
  • Copies of authorized Loss and Adjustment Reports
  • Inventory ledgers by food type and shipment number
  • Stack cards.

As stipulated in CARE's Overseas Finance Manual, maintain documents for seven years or for the length of time required by the donor, whichever is longer.

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