DTP(Desktop publishing) Interview Questions & Answers

Question 1. What Are Programs For Desktop Publishing?

Answer :

PagePlus by Serif: This easy-to-use software is a good entry point for those unfamiliar with desktop publishing software. The Learning Zone videos make it easy to learn. PagePlus can edit and create many document types, including PDF documents. Another benefit of choosing Serif is that Serif also offers a free version, PagePlus SE, which you can try out before buying the professional version.

Microsoft Publisher: This is a recommended desktop publishing option for businesses, especially those that rely on the Microsoft Office suite of programs for much of their work. Publisher offers many project types and has templates and predesigned sets of documents, and allows for easy compatibility with the other programs in the Office suite. Compared with most of the other applications listed, this is a higher-priced option but well worth the cost for most businesses.

Adobe InDesign: This is the professional document designer's choice, and it comes with a professional price tag as well. If you want to know what those who produce documents for a living use, this is at the top of their list. It has a full set of features and offers professional printing options.

Print Artist: This is an excellent choice if you're looking for lots of templates and a large graphics library. There are many options for different types of projects, but it still allows for full customization in any project you choose. Print Artist gives you the tools to make a professional-looking document, even if you are not a professional designer. It also has a reasonable price.

The Print Shop: Broderbund has a couple of options to fit your price range with the features you want. The "Professional" version of The Print Shop is roughly twice the price of the "Deluxe" version. Both offer a wealth of project types and lots of features.

PrintMaster: PrintMaster is another low-priced option. It has quick and easy photo editing, and fun effects and designs. It is probably best-suited for a home user, particularly one who does a lot of digital photography.

Scribus: This program is open-source, which means the makers allow people to copy it and also make the code available for editing. It will run on multiple computer platforms, including Linux. Scribus is a professional-level application, so it might not be the best choice for the beginner or someone who will only use it occasionally and wants something easy to learn. However, it has the benefit of being free, making it the lowest cost option on this list.

Question 2. What Is Desktop Publishing Vs. Word Processing?

Answer :

Word Processing Uses: Word processing programs are used to create and manipulate information that--most often--the user types in. Word processing software can produce reports, letters, forms and tables. Templates can create the document's foundation, and allow the user flexibility to enter important data without having to reinvent the wheel. Business templates include business cards, contracts, expense reports, time sheets and invoices. Personal templates incorporate social items such as greeting cards, invitations, stationery and certificates.

Desktop Publishing Uses: Books, magazines, newspapers, pamphlets and flyers are produced using desktop publishing software. Although word processing programs can create the same types of documents, desktop publishing software includes the key elements involved in producing these products: typesetting, page layout and graphic design.

Word Processing History: Word processing has evolved from creating documents on a typewriter--then retyping an entire page to make a few minor corrections--to creating documents via computer, then editing your words on-screen while using built-in features such as the spell checker, thesaurus and grammar checker. The first popular word processor was the MT/ST (magnetic tape/Selectric typewriter) marketed in 1964 by IBM. In 1978, the first word processing program was introduced to the public with the release of Wordstar. Eventually, Microsoft Word took over the market and is the most popular word processing software of the 21st century.

History of Desktop Publishing: Before desktop publishing, producing items like newspapers and pamphlets included typing information, developing photographs and using printing presses to make copies of the finished project. Since photographs and text were created with different tools and on different pages, editing involved physically cutting out or pasting in text and photos. If further changes were required, these meticulous steps were repeated. The printing press then copied and printed each document. Desktop publishing software accomplishes all of those steps in one place and has increased quality, efficiency and productivity. In 1980, four companies (Apple Computer, Adobe, Aldus and Hewlett-Packard) introduced desktop publishing software. Aldus PageMaker allowed designers to easily lay out pages. Eventually, desktop scanners used with Adobe Photoshop and color desktop printers enabled amateur users as well as graphic designers to publish their own products easily and affordably.

Word Processing Programs for the 21st Century: Popular word processing programs in the early 21st century include Microsoft Word and Microsoft Works for the PC and iWork for Mac computers. Free online programs such as OpenOffice are also becoming popular.

Desktop Publishing Software for the 21st Century: Adobe InDesign and QuarkXpress are used to create professional layouts for print, online use or mobile devices. The programs feature animation, video and interactivity. Adobe Photoshop provides the tools to manipulate images and photographs displayed in publications, while Adobe Illustrator aids the artist with sophisticated drawing tools for presentation drawings.

Question 3. What Is The Names Of Desktop Publishing Programs?

Answer :

Microsoft Publisher: Microsoft Publisher, included in the MS Office 2007 suite, is tutorial- and interactive-rich for the novice user. This application focuses on the home and small business user and is best known as an entry-level application. It differs from the rest of the Office 2007 suite because it does not include the MS ribbon structure. This program provides you with predesigned templates that can be customized to your needs. You can revise and reposition pictures, create newspaper columns and add pictures to text-based articles.

Adobe InDesign: Developed by Adobe Systems, Adobe InDesign was first released in 1999 and can be used to create works in several print-based formats such as newspapers, magazines, brochures, posters and books. This feature-rich application supports cross-media publishing, meaning you can use interactive PDF documents that contain video, sound and productivity tools such as rapid table creation, smart guides and multiple-file placement to create sophisticated layouts. The automation and collaborative design feature make this application a favorite among comic book artists.

Quark Express: Quark Express is a WYSIWYG software application that is used for complex page layout and design. First released in 1987 for Macintosh desktops, the current version, Quark Express 8, allows users to publish documents in more than 30 languages, including German and Chinese. Features for Quark Express include design-driven topography, an intuitive user-friendly interface, built-in Flash authoring tools and the ability to share media across platforms such as the web.

Question 4. What Is Desktop-publishing Copyright Laws?

Answer :

Automatic Copyright Protection: Nearly any original creation is protected by copyright laws, whether or not accompanied by a copyright notice. Therefore, when creating any kind of publication or media display, you cannot copy and use any type of image from the Internet without explicit written permission.

Copyright Valid Regardless of Profit: A common misconception is that if a copyrighted work is distributed or used in any way without charging others or otherwise profiting, it may be utilized for the project at hand. This is not the case, and may in fact damage the value or exclusivity of the work by making it widely available.

Application of the Fair Use Doctrine: Just because something is posted on the Internet, that does not mean it is in the public domain and subject to free use at will. The ease of desktop publishing makes this a particularly vulnerable area. The "fair use" concept was designed as part of U.S. copyright law only for news reporting, research or citation to allow for ease of reference and widespread dissemination of information. Even then, any such usage must be attributed and can only include brief excerpts or references. If it generally negates the necessity to buy the work at hand, then it cannot be used.

Derivative Works Subject to Copyright Restrictions: Any kind of work created through desktop publishing that is substantially or partially based upon something else, whether in written or image form, remains subject to copyright laws. Despite what may be a new work in significantly different form or otherwise not immediately recognizable as the work of another person, it cannot be used without permission.

Free Advertising Not a Justification: Using desktop publishing to publicize or spread the work of another person may appear to be harmless, and indeed, beneficial to the owner of the work at hand. But only that person can grant permission, and no one else has the right to determine the relative benefits of any kind of usage. This amounts to little more than a rationalization, and is not permitted under copyright laws. Even though permission in such cases is often granted, you must still request permission.

Question 5. What Is Desktop Publishing Resume Examples?

Answer :

Plain Text: Although formatted resumes look very nice on the page, it is often important to have a plain text resume available as well. Some job hunting websites and many employer sites require a plain text resume when filling out a job application. A great example of a plain text resume can be found at JobBank USA, and it's listed in the references section below.

Formatted: A well-formatted resume can make a great first impression on a potential employer. Using desktop publishing software and some basic examples found online, it is very easy to lay out your own resume. You can begin with the list of sample resumes provided by Free Resume Examples, listed in the references section below. After that, take a look around online and search for more examples until you find something you like. Remember to keep the design clean and organized in order to make the right impression on potential employers.

Website: Another great advancement in desktop publishing is the ability to effortlessly create personal websites. In today's job market it is important to stand out from the competition, and an online resume can help you do just that. Many people have a personal website or social networking site they use to keep in touch with friends and family. However, few people have a similar site for keeping in touch with potential employers. For this reason, putting your resume online could provide the edge you need to land your next job.

Question 6. What Is Free Desktop Publishing & Graphic Design Tools?

Answer :

Serif DrawPlus: DrawPlus is a free, open-source vector graphic design program available from Serif. DrawPlus features drawing tools that include natural-looking brushes, auto-smoothing, Quick Shapes and a number of textures, blending modes and effects to create logos and artwork. You can easily change colors and fills and adjust transparency.

Inkscape: Inkscape is another open-source vector drawing program with capabilities similar to professional illustration programs such as CorelDraw and Adobe Illustrator. The program features markers, clones, trace operators, complex path operations and trace bitmaps. The program also features a thriving community and offers an "Illustrator's Cookbook" that features 109 vector graphic projects.

Serif PagePlus: Serif offers a free desktop publishing software program called PagePlus Starter Edition. It is very easy to use, with drag-and-drop design and quick-snap guides. The software supports a number of drawing tools, shapes and logo design tools. A word processor is built-in, allowing you to create newsletters, business cards and posters.

Scribus: Scribus is a free, general-license, open-source desktop publishing software available for personal, governmental and commercial use. The program is compatible with a number of operating systems including Windows, Linux/Unix and Mac OSX. Scribus features vector drawing tools and color separations, and supports a large number of file types. It can even emulate color blindness. The Scribus program also has an active community, offering on-going support.

Question 7. What Can You Do With Desktop Publishing Programs?

Answer :

DTP History: Until the mid 1980s, home computers lacked the processing power and graphics capabilities to deal with more than simple text editing. As CPUs increased in speed, and graphics chips became more powerful, image-editing tools become more advanced and DTP programs came on the scene. Initially enabling multi-featured text formatting and precise positioning, they soon evolved to include support for advanced graphics features and powerful export options.

DTP Program Features: Whether you're using a home or business DTP program, you can expect it to allow for flexible page layouts incorporating text and graphics. Compared with a word processor, there will typically be greater control and more options available when it comes to text formatting and image processing. More expensive and advanced DTP programs come with more features -- such as logo builders and picture editors -- built in, and typically provide a greater range of sample content. including clip art and document templates).

Examples Of Use: Virtually no limit exists to the kind of publications DTP can create. From small and straightforward documents such as business cards or letterheads to complex publications such as magazines or brochures, a DTP program is adaptable enough to cope. Posters, newsletters, calendars, handbooks and other material can also be created. In addition, some DTP programs are able to export documents in a HTML-ready format suitable for a website.

DTP Applications: There are many different DTP applications to choose from, while word processors such as Microsoft Word are also growing to include more DTP-style features. DTP software packages include Scribus, an open-source, freeware DTP program, Serif PagePlus, a competent DTP package aimed at home users, Microsoft Publisher, Adobe InDesign, the industry-standard DTP program used by many, if not most, professional publishing companies and QuarkXPress, another full-featured program for use by professionals.

Question 8. How To Buy A Graphics Card For Desktop Publishing?

Answer :

1. Find out what kind of graphics card your motherboard supports. Unless your computer is several years old it will probably use either an AGP graphics card or a PCI-Express graphics card. Older machines will use a PCI graphics card.
2. Decide how much graphics power you need. Look at features such as the amount of onboard RAM the card has, and how fast the memory is. In general, faster memory is designated by a higher number-for example, a card with DDR3 memory is usually better than one with DDR2.
3. Read product reviews at places like PC Mag. There are several different graphics card manufacturers, and a place like PC Mag will help you find out which is more suitable for your purposes. Find out as much information about your choices before you buy anything.
4. Shop online or at a computer hardware store for a card that meets your criteria and falls within your price range. Buying a card online gives you access to the greatest range of products, and you'll usually get a better deal too.

Question 9. How To Analyze Desktop Publishing Competitors?

Answer :

1. Make a list of the most important features that you're looking for in desktop publishing software.
2. Visit brothersoft. You can analyze and compare the features of different programs to find the programs that best match the list of features that you already compiled.
3. Compose a list of the names of the software products that will best meet your needs based on your research into the software features.
4. Read product reviews for all of the programs on your software products list, and cross off any programs that you're no longer interested in after reading the reviews. It's a good idea to read reviews from IT professionals, as well as users, to ensure that you're getting a balanced opinion of the product.

Question 10. How To Choose Desktop Publishing Software?

Answer :

General Considerations

• Determine your needs and how you propose to use the DTP programs. Don't buy a complicated program if you won't take advantage of it.
• Check reviews in computer magazines and on the Internet to narrow your choices.
• Download demo versions from manufacturers' Web sites to try specific programs.
• Consider using an advanced word-processing program for basic needs.
• Base your choice of software on your output device. If you will not be outputting to a PostScript printer or sending a file to a service bureau, get an amateur program.
• Consider popular programs such as Microsoft Publisher, My Advanced Brochures, Press Writer, Broderbund Print Shop and Sierra Print Artist.

Considerations for Basic Programs

• Look for a variety of templates for business documents such as brochures, business cards, certificates, envelopes, labels, letterhead, menus, newsletters and résumés.
• Look for a variety of templates for home-use projects such as banners, calendars, greeting cards, posters, reports and stationery.
• Compare the quantity and quality of included fonts, graphics, stock photos and clip art.
• Compare word-processing features, such as a spell checker and thesaurus.

Considerations for Professional Programs

• Take a class before attempting to use professional programs such as QuarkXPress, FrameMaker, Adobe PageMaker or Corel Ventura.
• Find out which program your service bureau prefers, if you will be working with a service bureau.
• Choose PageMaker for relative ease-of-use and integration with other Adobe products.
• Choose QuarkXPress for long documents, typesetting, and sophisticated trapping and color separations.
• Choose FrameMaker for book-integration features.

Question 11. How To Choose The Best Fonts For Desktop Publishing

Answer :

1. Place legibility at the top of your list. Fonts present information, and if they aren't readable, then viewers aren't getting your message.
2. Know that type plays different roles in different situations. You may require different fonts for items such as headlines and titles, body copy and subheads. The importance is establishing a hierarchy within the format of your project. This means that the most important information being conveyed should always appear most significant on the page. This can be achieved through using different size type, boldface or italics, or the placement of type on a page.
3. Understand the difference between serifs and sans serifs. Serifs contain marks on the "arms" and "legs" of letters that can make them easier to read in body copy as they help to lead the eye from one letter to the next. One of the most popular serif fonts is Times. Sans serifs are often more clean and streamlined. Arial is an example.
4. Use two contrasting fonts to establish an interesting hierarchy on the page. A serif and san serif combo often works well, but you don't have to be limited to that combination.
5. Reserve decorative or script fonts for headlines or special places, but do not overuse.

Question 12. How To Learn The Elements Of Desktop Publishing Design?

Answer :

1. Decide on a dominant element. This should be your most compelling graphic or photo. The reader will see this first and, just like all first impressions, she will decide in that moment whether she's interested in seeing the whole package.
2. Balance other elements around the dominant image. Depending on what you're designing and the emotions you want to evoke, you need to decide how you will balance your other objects--symmetrically or asymmetrically.
3. Use contrast with some of the elements of desktop publishing. Choose colors that contrast with each other. Combine serif and sans serif fonts. Use one for headers and the other for the body text.
4. Choose the typography thoughtfully to create the mood of your publication. If you're creating a brochure about a company that offers something for children, Comic Sans might work. Always make certain your text is aligned across the page.
5. Repeat some of the elements. Lines, circles or boxes are good for this. Typography is also an element of design that creates repetition.
6. Direct the reader's eye with the elements of desktop publishing design. With professional programs, you can do this with lines, dots, other symbols, or you can stack shapes that are ever-increasing in size for a three-dimensional look. Whatever you choose, point the reader to where you want them to look.
7. Study publications and study the way their designers have used the elements of desktop publishing design.

Question 13. How To Make Business Postcards?

Answer :

1. Determine the purpose of the postcard. Is it to announce a business opening? Is it to inform customers about changes in days or hours of operation? Is to announce the availability of a new product or service? Whatever the reason may be for the postcard, it is important to keep that fact in mind while developing the document.
2. Decide what text will be used. Keep it brief and to the point.
3. Determine the graphics to be used. This may be impacted by the limitations of the desktop publishing program being used, as well as the graphics available. Graphics typically include clip art, logos, charts and/or photographs. The graphics chosen may help to determine the orientation of the post card (whether it will be horizontal or vertical).
4. Scan graphics into the computer system, if required. Most desktop publishing programs will allow such scans to be pulled directly into the program.
5. Sketch out the postcard on both sides. Leave space for the mailing label. Simulate the placement of text and/or graphics.
6. Pull up potential postcard layouts within a desktop publishing program. Choose the layout and orientation that most closely mirrors the drafted postcard in Step 5. Using that format, plug in the verbiage as planned. Use clean, easy-to-read font styles that are large enough to be seen by the naked eye. Continue to adjust, edit and redesign the text until happy with the results.
7. Examine the postcard’s remaining white space. This is where graphics can be used to pull the consumer's attention to the document. A certain amount of white space needs to remain in order to give the customer's eye a chance to rest as he or she attempts to absorb the information. A good postcard is a mixture of text, graphics and white space.
8. Plug graphics into the postcard as planned. Play around with rotating, sizing, cutting, editing or even changing the colors of the graphic design to make it fit within the space allowed. Don't forget to leave some white space between text and graphics. Continue to adjust, edit, and redesign until happy with the graphics as laid out in conjunction with the text and white space.
9. Plug graphics into the postcard as planned. Play around with rotating, sizing, cutting, editing or even changing the colors of the graphic design to make it fit within the space allowed. Don't forget to leave some white space between text and graphics. Continue to adjust, edit, and redesign until happy with the graphics as laid out in conjunction with the text and white space.

Question 14. How To Do Desktop Publishing On A Mac

Answer :

1. Start with Apple's own software if you already have the iWork suite. One of the suites programs, called Pages, is a word processor integrated with page layout tools. There are templates to choose from, tools for inserting text, images, charts and graphics, and the ability to convert your files to Word or PDF. Pages is also available from the Apple website for $79.
2. Step it up with programs such as Adobe InDesign and QuarkXpress. These are at a much higher level, with increased capabilities to design print and Web layouts. The programs are regularly used by professional graphic designers. With InDesign, you can integrate images and text with other Adobe programs, such as InCopy, Photoshop and Illustrator. The newest versions of these programs, however, cost several hundred dollars.
3. Do smaller projects with less expensive software such as Swift Publisher (made by Belight Software) or iStudio Publisher. Both run well under a hundred dollars. With simplified tools and interfaces, you can create professional layouts without complicated software.

Question 15. How To Design A Report Cover

Answer :

1. Open the computer program you created the report in and pull down the "File" menu. Click "Open" and browse to the file's location on your computer. Double-click the file and the report opens in the program workspace.
2. Save the file with a new name, such as "MyReportWithCover," so your work on the cover does not overwrite the original.
3. Place your cursor in front of the first letter in the first sentence or headline in the report and press the "Control" and "Enter" keys together on the keyboard. This gives you a new page. If you are using a desktop publishing program, pull down the "Insert" menu, click "Page" and select "Before Current Page."
4. Review any specifications for the report cover. For example, if you are submitting a government proposal, the requesting agency may restrict what may appear on the cover to your company logo or name. Verify whether the report cover must have your contact information or a description of the report itself.
5. Zoom your screen down to "Whole Document" so you can see the entire page. Place your cursor in the middle of the document and type the title of the report. Highlight the text and change the size to a large, easily visible type size such as 36-point. If possible, keep the title to two to three lines of text to make it easy to read.
6. Change the title's font to a strong bold font that is easy to read, such as Franklin Gothic Heavy or Arial Black. Do not choose a font that is too ornate or decorative, such as Gigi, Forte or Papyrus, unless your report specifically calls for that font. An ornate or decorative font may make the title difficult to understand.
7. Click your cursor down toward the bottom of the report cover and type other report information, such as your name, grade/class, date or the requesting agency's name. If the text is not left-justified--lined up along the left side--highlight the text and click the "Align Left" button on the top toolbar. Right, center and full justification can be hard to read.
8. Add an optional step, if you want, by putting a graphic on the report cover. Pull down the "Insert" menu, click "Picture" and select "From File." Go to the area on your computer where you have a photo, bar chart or other item for the report cover and double-click the file. When the file appears on the workspace, drag it into place. This process also may also be used to add graphics such as the biohazard symbol or images such as the word "Confidential" or "Draft."

Question 16. How To Create A Booklet On The Five Senses

Answer :

1. Open a desktop publishing program and scroll through the set of design templates. Click the Programs option and double-click a booklet. It opens in your workspace.
2. Click through the pages of the booklet, noting the preset placeholder text and images. Dedicate two pages of the booklet to each sense, which gives you 10 pages, plus a front and back cover; for printing purposes, booklets must be in page quantities of 4. Note the number of pages in the preset booklet at the bottom of the page. Pull down the Insert menu and click Page. Type the number of pages to add and click After current page, then click OK. The rest of the pages are added to the booklet.
3. Click the first page spread, which is pages two and three. Click your cursor into the preset placeholder headline on the page and type Smell. Highlight the text and use the text toolbar at the top of the page to change the font, size and color of the headline.
4. Click your cursor into the text boxes on the page, which all highlight automatically. Begin typing information on the sense of smell, such as how it is affected by having a cold, being male or female and how it can warn the body of possible danger. Right-click a placeholder graphic on the page and select Change Picture. Choose From File and browse to a location on your computer of a close-up of your child's face or nose. If you don't have an image to use, select Clip Art and type nose or smell into the text box. Scroll through the images and double-click a graphic for it to appear on the booklet pages. Repeat to add more images across the pages alongside the text.
5. Click to pages four and five and change the header to Sight. Type directly over the placeholder text boxes with information on eye color, needing glasses, how the eye reflects light, color blindness and why it is so important to protect your eyes. Replace images with close-ups of your family's eyes or clip art of glasses.
6. Move to pages six and seven and replace the header with Touch. Include a list of different textures such as satin, sandpaper, gravel, cotton and pudding, leaving room underneath each for your kids to write down how those textures feel on their skin. Add information on how touch, such as the instant jerking of your hand off a hot stove, can alert a person to a dangerous situation. Include clip art of hands, people hugging or photos of your children's toys with different textures such as a stuffed animal, dump truck and building blocks.
7. Click to pages eight and nine and replace the page header with Taste. Type lists of your children's favorite foods and in the next column, the phrases sweet, bitter, salty and sour. Ask them to match the phrases with the foods and see how many of each type of taste they prefer. Explain the two sizes of the taste buds and the functioning of the tongue. Include photos of your children eating their favorite foods or sticking out their tongues.
8. Click pages ten and eleven and type Hearing for the header. Explain how ears are able to pick up thousands of different frequencies, but the bones of the ear must be protected since they're the smallest in the body. Type a list of your children's favorite songs and leave room for them to write what the music sounds like to them. Add images of ears or clip art of music notes.
9. Click the front cover/page one of the booklet and replace the placeholder text with The Five Senses or a title of your preferences. Add your name or family's name and any image, such as a family group photo.
10. Click the back cover of the booklet and click once on any placeholder text or graphic to highlight it, then press the Delete key on your keyboard.

Question 17. How To Build A Fast & Stable Desktop Publishing Pc

Answer :

1. Place the motherboard into the computer case and secure it. Make sure the case fans will have good airflow when attaching the rest of the components.
2. Attach the CPU to the motherboard and then apply enough thermal paste to cover the top of the CPU. Place the heat sink on top of the CPU and lock it down. Make sure the thermal paste covers every inch of the CPU or you could have heat problems down the road that will result in a less stable system.
3. Put the RAM into the memory slots on the motherboard and lock them down. RAM with heat sinks on top will run better than bare memory.
4. Attach the video card to the PCI-Express slot in the motherboard and screw it into the back panel. When selecting a video card, look for one approved for use with your desktop publishing program of choice. Also, try to get one that blows the hot air out the back of the computer. Avoid the video cards have fans that shoot the hot air right into the CPU.
5. Place the optical disk drive into the drive bay and attach the SATA cables. The SATA, or serial ATA cables are smaller and more round than the standard ATA ribbon cables. Then take the hard drives and place them into the hard drive bay, or use adapters to put them into the 3.5-inch bays. Connect the drives to the motherboard's SATA RAID connector. Depending on the motherboard, this could be in a different place than the standard SATA connector. Consult your manual for more help.
6. Put the power supply into the case and secure it. Connect the power cables to the video card, motherboard, hard drives and optical disc drive, then secure the wires together to keep air flow as unimpeded as possible.
7. Close the case, attach a keyboard, mouse and monitor, and push the power button. The BIO's, which allow the user to configure motherboard options, should load up. Configure the RAID, either in the BIO's or by installing software supplied by the motherboard manufacturer, then install your operating system and desktop publishing software of choice.

Question 18. Publishing Indesign & Quark Graphics

Answer :

Basics: To export any page or portion of a page created in Adobe InDesign or QuarkXPress as a PDF in QXP use the Export feature: Click "File," then "Export," then "Layout as PDF." Another QXP option is to export the document as an EPS (encapsulated postscript) file. To do this, use Save Page as EPS: click "File," then "Save Page as EPS."

In InDesign, use Export: Click "File," then "Export," then select "PDF" with the bottom "Format" button. Or use one of the PDF presets: click "File" then "Adobe PDF Presets" and choose a format. InDesign also allows other options under Export, including EPS and JPEG formats.

Page Design: Do a basic page design in QXP or InDesign, the publish it as graphic for use elsewhere. Since most people create graphics in Adobe Photoshop or Illustrator and then import them into QXP or InDesign, you can integrate these graphics into a page with multiple graphical elements. Both of these desktop publishing programs are easier for page design than Photoshop; take advantage this, yet still produce a finished graphic to publish.

If you then embed the entire document---graphics, text and design---in a PDF or EPS file, you can print or upload it to the Web, because neither InDesign nor QXP actually imports graphics. They import images of the graphics with links to the original files. When you print from either of them, all the graphics must still be linked. In other words, if you have a QXP or InDesign document with 10 graphic elements, you need to send the QXP or InDesign file along with the 10 original graphics files in order for the person to print it in full resolution. This makes it difficult to send a QXP or InDesign page to anyone to print and impossible to upload to the Web.   

Exporting: By exporting a QXP or InDesign page, you are embedding all the graphics in one document, thus making it possible to print without connections to the originals. This means you can upload an entire desktop publishing (DTP) page---with graphics, text and design elements---to the Web without having to configure the linkages. It also means you can send a page originally made in either program to someone who doesn't have the original graphics, and he still can print the document.

Question 19. What Is Ocr Software?

Answer :

OCR software is a computer program that converts a picture of a text document into a document that can be read and edited by a word processor or other application. OCR, or optical character recognition, software is often bundled with the software that comes with the purchase of a scanner.

History: Early versions of OCR software had to be trained in order to convert a scanned image into a document that could be edited on a computer. As the technology has grown, conversion of a typed document may be 99 percent accurate, which leaves the user with few errors to correct before saving the document.

Significance: As OCR software has improved, the technology has branched out from scanners to other computer equipment. Palm, Inc., developed a form of OCR software for its Palm Pilot and later versions of the Palm handheld assistant. Tablet notebooks and some laptops now utilize OCR software in order to convert handwritten notes to text on the screen.

Function: OCR software reads the input from a scanner or other optical device and coverts that input into text that can then be edited or saved as a document file. Some OCR software has the capability to scan a document that includes both pictures and text and maintain the format of the original when converting to the final output document. This feature can be especially important in desktop publishing or other occupations where a document onscreen needs to be the same as a printed page.

Considerations: Prices for OCR software can range from free to several hundred dollars. The programs that come with most scanners have the option to upgrade the software for a price, which will allow the user to have access to extra features of the program. For simple text conversion, the free programs are often all the casual user may need. For heavy OCR users, the commercial programs offer all the bells and whistles needed for both printed text and handwriting conversion.

Benefits: By converting paper documents to computer documents, less paper filing space is required, as the document can be printed out as needed. OCR software on a tablet computer or PDA makes note taking during a business conference or other meeting simple and easy and reduces the need for additional tape recordings or other documentation.

Question 20. What Is The Difference Between Dtp & Word Processing?

Answer :

Desktop publishing (DTP) and word processing are both types of software applications. While there is some overlap between them, they are designed for distinctly different tasks.

Word Processing: A word processor application focuses on text entry, enabling users to enter and edit text. Some text formatting tools are usually included so that the font style and color can be modified. More advanced word processors include features such as image and table support, as well as tools for creating headers and footers. Word processing tools are typically used to produce letters, business documents and essays.

Desktop Publishing: A desktop publishing application includes some word processing elements, but has a greater breadth of layout tools and improved support for photos and other graphics. DTP packages have a wider selection of import and output options for various forms of content, are better able to combine text and graphics in a single document and are typically used to produce brochures, magazines and newspapers.

Overlap: As word processors have grown more powerful, the distinction between them and DTP programs has become less clear. The more advanced word processors on the market are capable of producing basic newsletters and posters (suitable for home and casual use), though for professional and industry use (magazines and newspapers) a DTP application is always employed.